Create a Room Request - Web

You will use this tool any time you need to reserve a space or vehicle on campus. 

Step-by-step guide

  1. In your browser, navigate to, click the blue Sign In button to sign into the system.

    1. You may be asked to authenticate using SPU's Single-Sign-On.
  2. Move your mouse to the book now button next to the space you want to request to begin the booking process.

    1. Choose the best fit for your event. General Room Request is where you will most likely want to go.
  3. In the left column, fill out the DateStart Time, and End Time fields. Next to Locations, you can select Add/Remove to filter the building(s) to search.

    1. In the pop-up Locations menu, choose your building and select Update Locations
  4. A list of room options will now appear, and you can choose the space of your choice. Select the green Plus Symbol next to the space you would like to reserve.

    1. View details about the room in question by clicking on the room name.
  5. Upon selecting a room, the Attendance & Setup Type window will appear. Indicate the number of attendees who will be using the space and select Add Room
  6. Your selected rooms will now appear toward the top of the page under Selected Rooms. Here you can add additional rooms or edit your attendance and setup type. Once finished, select Next Step on the upper right-hand corner of the screen.
  7. On the Services For Your Reservation page, you can (optionally) add set-up notes for your space or request services. You can also select Next Step to skip and move forward.
  8. On the Reservation Details page, fill out the required fields (indicated with an asterisk*).
    1. Under Calendaring Details, select Add to Calendar/Send Invitations if you want your reservation to send to your Outlook calendar.
    2. You can select Private if you would like your reservation to appear private on your calendar.                                                                                                              
    3. Under Group Details, be sure to fill out those required fields as well.                                                                                       
  9. The final section of the page, Additional Information, prompts you to (optionally) add an event description, set-up and break-down time, as well as the option to add your reservation to any of the campus Master Calendars. If this is an internal event and/or includes set-up and break-down times, it is recommended to leave it off the Master Calendars. To complete your reservation, select Create Reservation on the bottom right-hand corner of the page.

If you would like to view your submitted reservations or make changes, go to the My Events page.

The space approver for the room you selected will confirm or decline your request and you will receive an email confirmation with your updated status.