Microsoft Campus License Agreement

Owned by Meier, Josh
Last updated: Jul 18, 2024 by Karen Park
2 min read

Overview

Microsoft licenses Microsoft 365 (formerly Office 365) services to SPU based on named user licenses as of July 1, 2020.  Compared to prior licensing agreements, this license structure has increased service to most employees and current students, but has required more precise tracking of license allocations and decreased service to alumni and some other populations. Please note that as of February 1, 2024 Microsoft A1 licenses have decreased from 1 TB to 100 GB of OneDrive storage.

Check My License

As an SPU user, you can check what license you have been granted by following these steps:

  1. Log into the Banner Info System (www.spu.edu/banweb) with your current SPU Username and Password
  2. Select Personal Menu
  3. Select Computer Accounts Menu
  4. Select Manage Your Accounts
  5. Find the "Email Account" Resource and note the value under the License header.

License Summary

Faculty & Staff Licenses

Most employees are classified as Knowledge Workers, and are assigned an A5:Employee license.  Employees who use a computer for less than 50% of their job and/or only use Microsoft Office from shared computers will generally be assigned an A1:Employee license.

Student Licenses

The A5:Student license will be removed not the last day of class in the term that the student is last registered for. If a student is registered for an upcoming quarter (e.g. spring to fall) the license will still be applied during summer.  At that time, students will be switched to an Alumni license. Any files stored in OneDrive will become read only at that point and students will not be able to create new files or edit existing files without purchasing their own personal Microsoft license.

Student Employees Licenses

Student Employees count as Students and are assigned A5:Student. This license is available for the duration of time that they are a student employee. 


 Notable Features
A1: Employee
  • 50 GB mailbox
  • OneDrive (100 GB)
  • Teams
  • Office web applications
A5: Employee

All features of A1: Employee, plus:

  • 100 GB mailbox
  • Desktop Office applications (up to 5 installs)
  • Bookings
  • Teams Calling (if needed)

Notable Features

ExchangeOnly 
  • 50 GB mailbox

A5: Student

(Microsoft 365 A5 for students use benefit)

All features of ExchangeOnly, plus:

  • 100 GB mailbox
  • OneDrive (1 TB)
  • Teams
  • Desktop Office applications (up to 5 installs)

Notable Features
ExchangeOnly 
  • 50 GB mailbox

A5: Student

(Microsoft 365 A5 for students use benefit)

All features of ExchangeOnly, plus:

  • 100 GB mailbox
  • OneDrive (1 TB)
  • Teams
  • Desktop Office applications (up to 5 installs)

Emeriti Licenses

Emeriti Faculty will retain the A1: Employee license.  If after becoming Emeriti, an individual wants to use the desktop applications, they will need to purchase their own personal Microsoft license.

Alumni Licenses

SPU Alumni have a Microsoft license that contains only a mailbox.  In order to retain access to the desktop apps, alumni should purchase their own license or consider switching to other document editing tools.


 Notable Features
ExchangeOnly
  • 50 GB mailbox
A1: Employee
  • 50 GB mailbox
  • OneDrive (100 GB)
  • Teams
  • Office web applications

Notable Features

 ExchangeOnly
  • 50 GB mailbox


Additional Information

Please review Microsoft documentation for a more detailed breakdown of available features for A1/A3/A5 licenses:

https://docs.microsoft.com/en-us/office365/servicedescriptions/office-365-platform-service-description/office-365-education