Microsoft Licensing Changes for Alumni

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Microsoft has continued to evolve how they license their services to education customers, such as Seattle Pacific University.  In light of these broader shifts, our most recent license agreement with Microsoft has significantly reduced the level of service we are able to offer to alumni and other former students.  

What is Changing?

Former students have previously been granted an A1 license from Microsoft.  Starting 6/1/2021, former students will no longer have A1, but instead just have ExchangeOnly.  As a result of this change, former students will only retain their SPU-provided email address, and access to the email address through Outlook on the Web (and other mail clients).  However, several features and services will no longer be available, including:

  • Office Applications on the Web (e.g. Word, Excel, OneNote)
  • OneDrive for Business (1 TB)
  • MS Teams

Full licensing details can be viewed here: Microsoft Campus License Agreement

What Can I Do?

Office Applications

If you would like to continue to use Word, Excel, and other Office applications, you can sign up directly with Microsoft:

You can sign up for a free account, which will grant access to Office Applications on the Web.  You can also upgrade to a paid account through Microsoft to get access to Office Desktop applications.

OneDrive for Business (1 TB)

OneDrive lets you store and protect your files, share them with others, and get to them from anywhere on all your devices.  Once your access to OneDrive is removed, any files you have stored there will be lost.

Review the instructions below to see if you have any files that you'd like to preserve and steps to download them to your local computer.

Check for files

If you are unsure whether you have any files, you can check by following these steps:

  2. Click the "Sign in" button
  3. Enter your SPU email address into the Sign In window (e.g.
  4. Select "Work of school account"
  5. Enter your SPU password

Once logged in, you should be able to browse any files you may have in your OneDrive

Download Files

Please review the documentation from Microsoft linked below for instructions and tips for downloading files from your OneDrive to your local computer.

Alternatively, Microsoft provides a desktop client for OneDrive that you can use to synchronize files between your desktop and OneDrive.  It can be downloaded here:  If you pursue this method, be sure you copy all files out of your OneDrive folders and/or ensure the client is configured to download all files; otherwise, when your OneDrive access is removed, you may not actually retain the files.