Microsoft OneDrive and Canvas Integration
- Helen Gong
- Grace Seo
Important
Important: If you have never used OneDrive and are accessing it within your Canvas for the first time, OneDrive Picker will not appear nor display an error. To resolve this, visit https://onedrive.com/ and sign into your SPU account. After sign in, you should be able to access the OneDrive Picker within your Canvas.
Enable Microsoft OneDrive on Canvas
- Navigate to the course you would like to use Microsoft OneDrive.
- Go to the course navigation bar.
- Click Microsoft OneDrive.
- Sign in OneDrive via your SPU account.
Add Microsoft Office files to your course modules
Microsoft OneDrive integration allows you to add Microsoft Office files to your Canvas course modules.
- Go to Modules from your course navigation.
- Click the + icon on the top right of the module.
- Choose External Tool from the dropdown.
Choose Office 365 from the list.
- Choose the file that you would like to include from the OneDrive file picker and click or tap Select.
- The selected file will be added to the course module.
Add Microsoft Office Files to Your Canvas Pages, Assignments, Announcements, and More
In the Rich Content Editor (in Pages, Assignments, Announcements, etc.), select the Power Plug icon (Apps), then choose Office 365 to embed or link a file from your OneDrive.
- Click Sign in.
Select a file from your OneDrive file picker to embed or link the file.
You can only add official school accounts. Personal OneDrive accounts are not supported.
Create a Microsoft OneDrive Cloud Assignment
Create a templated assignment using MS OneDrive
Cloud assignments can be templated assignments. All students get their own copy of the assignment and can edit their own copy. When students submit the assignment, their own copy gets submitted and is available to you in the speed grader for grading.
Microsoft OneDrive allows you to use Office files, including Word, Excel, PowerPoint to students or assignment templates for students to edit and submit.
To include instructions about the assignment as an Office file within your assignment, go to Assignments in your course.
Click + Assignment to create an assignment.
To add a templated assignment, select External Tool [1] as the Submission Type and select Find [2].
- Select Microsoft OneDrive to open Microsoft OneDrive file picker.
- Select the file you want to serve as the templated assignment.
- Select Attach File.
- Click Select to confirm the selected file.
- Select other options for Submission Attempts and Assign, then Save or Save & Publish.
Important: After a Microsoft OneDrive cloud assignment is published, it should not be edited. If you edit it, a new document will be created and shared with students. If the students have attempted the previous assignment and you share a new assignment, the previous work of the students will be lost.
Student view of templated assignments
After you created a templated assignment, students are allowed to work on their own assignments using the template you provide and submit a copy of the assignment individually.
- When your student clicks on the templated assignment, the student need to click on the button of Load "OneDrive test (assignment name)" in a new window.
- When the templated assignment is open, the student needs to click the "Edit Document" button to complete the assignment.
- Once the student has finished editing, they must reopen the templated assignment and ensure that the "Submit Assignment" button is clicked to finalize submission.
Once students see the following screen, it means their assignment has been successfully submitted. Otherwise, the instructor will not be able to view their updates. Each time students make changes to their templated assignment, they must return to the assignment and click 'Submit Assignment' again to ensure their updates are saved and visible to the instructor.
Grading the templated assignment
Once your students have submitted their templated assignments, you can access their submissions and complete the grading process through SpeedGrader.
Please note that any changes made to the submitted assignment will not update the original template on your OneDrive. You can only see each student's updates through SpeedGrader.
If you add your OneDrive file via RTE (Rich Text Editor), the file will be considered as an instruction of the assignment that students only can read.
If you add your OneDrive file via External tool as the submission type of the assignment, the file will be considered as a template of the assignment that allows individual student to edit and submit a copy.
If you want students to work on a file together in group settings, you need to use Collaboration in Canvas which we will introduce later.
Create a Templateless Assignment
This type of assignment allows students to upload any file from their Microsoft OneDrive account to submit for the assignment. Students are only able to upload Word, Excel and PowerPoint files.
- Go to your Canvas course.
- Navigate to Assignments [1].
- Create a new assignment by clicking + Assignment [2].
- Select Online for the submission type.
- Select the File Uploads box.
- Select other options for Submission Attempts and Assign, then Save or Save & Publish.
Student view of templateless assignment
- Students are allowed to choose their copies of assignments from their OneDrive through the option of Microsoft OneDrive by clicking on More. They still can upload their copies from local drive.
- If students choose Microsoft OneDrive, the system will prompt them to sign in to their OneDrive account.
- Students need to select the document they want to upload from their OneDrive and click the "Submit" button.
- They need to click "Submit Assignment" again from the submission window to ensure their assignment has been successfully uploaded.
Collaborate Using Microsoft OneDrive
Collaborations allow students to work collaboratively on a given document. Students and instructors can start a collaboration. The document under collaboration remains accessible to you even if you are not added to the collaboration.
- Go to the Collaborations from the course navigation.
- Select Microsoft OneDrive from the dropdown.
- Choose Document Type, and click "Select Existing Document" to open OneDrive file picker.
- Assign the collaboration to students/groups and select Save.
This creates the collaboration for selected users, including you as the instructor.
If you are using private mode of Safari browser, you will not be able to assign a collaboration to a group of students.
If you are using Firefox browser, a dialog box will appear asking you to Resend or Cancel. You will need to Cancel to create the collaboration.
Use incognito or private browsing mode if needed
When using a shared device, you may access OneDrive in private browsing mode or incognito mode. Here is what you should know for the best experience.
Google Chrome
Cookies are disabled by default in the Chrome browser incognito mode. You can either enable cookies for all sites in the settings or allow cookies for Microsoft OneDrive.
If cookies are disabled while accessing Microsoft OneDrive in incognito mode, you will receive an error message or a blank OneDrive file list.
- To allow the cookies, select the eye icon within the address bar.
- Toggle the button to enable the Third-party cookies.
- You will need to relaunch Microsoft OneDrive to begin using it in incognito mode.
Microsoft Edge
Microsoft OneDrive works in private mode in Microsoft Edge browser. Ensure that you have not blocked cookies (which are enabled by default).
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