Create a Form - Microsoft Forms
- Fleshman-Cooper, Ian
Overview
Microsoft Forms makes it easy to create and distribute surveys, polls, and quizzes with a variety of question types and customization options. Follow this step-by-step guide to create your first form.
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Start a New Form
On the home screen, click New Form, or select from the templates under Explore templates.
By selecting a template, it will provide a form that is already designed with questions to use as a starting point.
Give your form a title and description by selecting on “Untitled Form”.
Select the image icon to the right to add a company logo.
Add Questions
Microsoft Forms offers a variety of question types to suit your needs. To add questions:
Click Quick start with to insert a question.
Choose a question type:
Choice: Multiple-choice or checkbox questions (e.g., "What is your favorite product feature?").
Text: Open-ended text responses (e.g., "What can we improve?").
Rating: Star or number-based rating scales (e.g., "Rate your experience from 1 to 5").
Date: Collect date-based responses (e.g., "When did you last use our service?").
Ranking: Allow respondents to rank items in order of preference.
Likert: Use a scale to measure attitudes or opinions (e.g., "Strongly Agree to Strongly Disagree").
Upload File: Allow respondents to upload files (e.g., documents, images) as part of their response (e.g., "Please upload your resume").
Net Promoter Score (NPS): Measure customer loyalty with a 0–10 scale (e.g., "How likely are you to recommend us to a friend or colleague?").
Section: Organize your form into multiple parts with headings and descriptions (e.g., "Section 1: Personal Information").
Customize Questions
Add images or videos to make questions more engaging by selecting the image icon.
Mark questions as Required if respondents must answer them, or provide the option for Multiple Answers.
Select the More options to the furthest right for more customizable options such as making the options a Drop-down, or to provide Branching Logic to create personalized paths based on response.
Please refer to the Branching Logic wiki page for more details on how this function works within MS Forms.
Click Add new question to insert another question.
Microsoft Forms may not include all the built-in features required for your specific use case. However, you can extend its functionality by integrating with Power Automate, which allows you to automate workflows, connect with other apps, and add custom features to enhance your forms.
Customize the Design
Make your form visually appealing and on-brand:
Click the Style button to customize the design.
Choose a layout style as well as background image.
Select Customized to upload your own images or to add your own colors.
Choose Background music to add music for your form.
Preview Your Form
Before sharing your form, preview it to ensure it looks and functions as expected:
Click the Preview button to see how your form will appear to respondents.
Test the form by answering the questions yourself.
Make adjustments as needed.
Adjust Settings
Customize your form settings to control how it’s shared and how responses are collected:
Click Settings.
Configure options such as:
Recipients: Choose who can fill out this form.
Start and End Dates: Set a time frame for when the survey is available.
Response Limits: Limit the number of responses.
Anonymous Responses: Allow respondents to submit anonymously.
Response Receipts: Configure receipts and email notifications upon response submissions.
Share Your Form
Once your form is ready, share it with your audience:
Click Collect responses to generate a link, QR code, or embed code.
Specify the recipients who respond to the form.
Anyone can respond
Only people in Seattle Pacific University can respond
Specific people in Seattle Pacific University can respond
Distribute the form via:
Copy a link
Outlook and Microsoft Teams (as a chat)
Download QR code
A website or blog (using the embed code)
Please refer to the Sharing and Collaboration with MS Forms wiki page for more details and specifics on sharing forms.
Collect and Analyze Responses
After sharing your form, monitor and analyze the responses:
Go to the Responses tab to view real-time results.
Use the automatically generated charts and summaries to gain insights.
Select more details to gather specific insights for each question
Export responses to Excel for further analysis by clicking Open in Excel.
Click Check individual results to view the responses of individual users.
You can share response summaries with others:
Click the Option menu (…) in the top-right corner.
Select Share a summary link to generate a link to the summary, which includes charts and key insights.
Additional Resources
For more details on creating forms specifically for Quizzes and Polls, please refer to these wiki pages:
Create a new form or quiz - Microsoft Support