Microsoft Teams and Canvas

Owned by Helen Gong
Last updated: Jan 13, 2025

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Overview

Microsoft Teams meetings is an LTI app that helps educators and students easily incorporate Teams meetings into their Canvas course. Users can view past & upcoming meetings, schedule individual or recurring meetings, and join the Teams meetings related to the course all from within Canvas. Instructors also can share Teams meeting recordings with students within Canvas. 

Enable Microsoft Sync in Canvas

This step will help you seamlessly schedule Teams meetings with all students enrolled in your Canvas course.

  • Navigate to the Canvas course you want to schedule Teams meetings.
  • Select Settings [1] from the course navigation bar.
  • Select the Integrations [2] tab.
  • Enable Microsoft Sync [3] by turning the toggle on. 
  • Click "Sync Now" to sync the roster with Microsoft Teams. 

Please click the "Sync Now" button close to the course start date to ensure accurate enrollment synchronization.

Schedule a Teams Meeting in Canvas

  • Select the Microsoft Teams meetings [1] from the course navigation bar.
  • Click "Sign in" [2] to sign in your Microsoft Teams.

Please do not use an incognito or private browsing mode for this step, as it will automatically log you out of Teams.

  • Click the button of New meeting to create a Teams meeting.

  • Enter your meeting's information and click Add entire class to add attendees.

  • Click Send.

If you are unable to add the entire class, please follow Step 1 to Enable Microsoft Sync.

If you cannot see all the students in your class list, please follow Step 1 and click the "Sync Now" button to resolve this issue.

Join and record Teams meetings

  • After you scheduled Teams meetings and sent them out, you can see all your upcoming meetings under Microsoft Teams meeting tab [1] in Canvas.
  • Click Join [2] button to start the meeting with your students.

  • Your browser will ask you to join the meeting via the Browser or the Teams app. Please click Join on the Teams app. (It will be easier to locate your recordings via Teams app.)

  • Click Start recording to record the Teams meeting.

  • Your recording will be uploaded to your Teams chat. 

  • You also can locate it from your OneDrive - My files - Recordings if you choose join the Teams meeting via the Browser.

Share Teams meeting recordings in Canvas

Before you share the Teams meeting's video with your students, we suggest you check and change the expiration date since it has been set to expire in 120 days by default.

  • If you use Teams app for recording, you can click the link [1] to change expiration date.

  • Click the Share button on the top right corner.

  • Click Share.
  • Click the gear button next to the Copy Link button.

  • Set an expiration date and Click Apply.

  • You can copy the link and share it via Canvas.

To share the Teams meeting recording in Canvas, you can create a Page in Canvas and attach it into a Module or Create a Module named Recording Videos.

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