Faculty and staff can prepare for the possibility of disruptions to class, research and campus operations due to Coronavirus Disease 2019 (COVID-19) by becoming familiar with the technology tools that make it possible to work, study and teach when you can’t get to campus. Most campus resources (such as /wiki/spaces/CIS/pages/36143484, Slate, WebMail, and Banner) are already available online from any location.   

This guide highlights many tools that can help you teach, learn, and work remotely.

Remote Teaching and Learning

This technology toolkit can help instructors prepare for a possible disruption to classes with recommendations on what to do in advance, how to conduct classes remotely and how to organize your course materials and communicate with students. 

ETM will be offering workshops and advice next week to help faculty transition to running courses remotely. Contact  Educational Technology and Media with any online teaching and learning questions.

Canvas

Canvas  can be used for online quizzes, homework submission, asynchronous discussion boards, grade books, document sharing and more.

SPU Zoom PRO Videoconferencing

• Zoom Pro Licensing: SPU currently has 450 Zoom Pro licenses that are intended for academic instruction.  Other business needs should use Microsoft teams or Zoom Basic.
• Online classes, webinars, lectures:  Host live web broadcasts to students or colleagues worldwide and record to the cloud or computer. SPU Zoom Pro provides meetings of unlimited time duration for up to 300 participants.
• Office hours, study groups:  Share screens, give PowerPoint presentations or have real-time video conversations for office hours, study groups or collaboration.
• Mobile Zoom:  Use the Zoom app for iPhone, iPad, or Android for chat and video conference on the go .
• FERPA/PII:  SPU Zoom Pro  is compliant with Family Educational Rights and Privacy Act (FERPA), a federal law that protects the privacy of student educational records. See the Regulated Data Chart.
• Learn how to use it:  Educational Technology and Media (ETM) provides additional instructions for faculty teaching with Zoom. 

Panopto Lecture Capture

Panopto allows users to easily record their screen and/or self and additional camera inputs on their computer then upload and stream the content from an online location. See  Educational Technology and Media's training materials on Panopto for more details.

Meet virtually with video, voice, and chat

Web-based video conferencing and online chat platforms are available for you to connect with your students and colleagues.

Microsoft Teams

• Online Meetings and Collaboration: Part of the  Office 365,  MS Teams offers chat-based workspace for real-time collaboration, communication, meetings, file and app sharing.
• Mobile MS Teams:  Use the mobile MS Teams app for iPhone, iPad, or Android for chat and video conference on the go .
• FERPA/PII:  MS Teams is compliant with Family Educational Rights and Privacy Act (FERPA), a federal law that protects the privacy of student educational records. See the Regulated Data Chart.

Zoom Basic Videoconferencing 

• Meetings, collaboration:  Share screens, give PowerPoint presentations or have real-time video conversations for office hours, study groups or collaboration.
• Limitations: Zoom Basic is limited to 40 minute sessions with up to 100 attendees.
• Phone conference line:  Use the phone conference line — included with your Zoom account — so participants can join meetings by phone.
• Mobile Zoom:  Use the Zoom app for iPhone, iPad, or Android for chat and video conference on the go .
• FERPA/PII:  SPU Zoom Basic  is NOT compliant with Family Educational Rights and Privacy Act (FERPA) or other data privacy standards.

Connect remotely to your files, computer or other resources

If you are working from home, you should use the SPU VPN to connect to your files and resources remotely.  Remote Desktop tools can be used to connect to campus resources from a personal device securely.

Citrix Remote Desktop

Remote Desktop access allows you to access your work computer from a personal computer off campus. Your computer software and files are all available.  Current licensing limits restricts this service to 20 concurrent users.

Remotely access files and resources (VPN)

From your SPU managed laptop, click the  icon on the bottom right corner of your screen and select the SPU VPN.  Click Connect in the popup window.  Once connected, you'll be able to access file shares and other campus resources.  

Store your files online to easily access them remotely

Keep your files in the cloud with Onedrive for Business so that you can access them from remote locations with an internet connection. You have 1TB of storage available to you.  See the Regulated Data Chart for what types of information is safe to store in your Onedrive for Business account.

Collaborate with others using online productivity platforms

Collaboration platforms empower you to work with peers from different locations, and since your work is stored in the cloud you can access it from anywhere with an internet connection.

• Office 365  applications are web-based, support collaborative editing, and are accessible via the internet. They offer online word processing, spreadsheets, presentations, storage and more.