PC to Fax Phone Book

Owned by Karen Park
Last updated: Mar 20, 2014

If your MFP has faxing capabilities, you can choose to send a fax from your SPU computer via the Print Menu.  To save commonly used numbers in a Phone Book, follow the steps below.

Step-by-step guide

  1. Initiate the Fax from PC process by going to File -> Print -> Select the Printer "FAX-MFP..." -> click Print
  2. In the window that opens, go to the Phone Book Entry Tab and click the Edit... button
  3. Click Browse... to save the Address book to your Documents Folder (the file path shown should be c:\users\username\documents ) -> click New to create your Phone Book
     
  4. Type in a name for your Phone Book in the appropriate field and press OK.
     
    1. A new window will open, which will allow you to save phone numbers to your new Phone Book
  5. In the Window that opened, click File -> New Address to open the window seen below
     
    1. Enter the Destination information, such as a name for the contact and the fax number (be sure to include 9 + 1 + the number) in the appropriate fields and press OK
    2. After entering the numbers you want to save, close the window and return to the Select Destination Window for sending a Fax

To continue sending a fax:

  1.  Return to the Phone Book Entry Tab and select the entry from your phone book -> click Add to add the number to the Destination List and Press Next
     
  2. Continue sending your fax as normal, with the instructions located here: Fax from Computer

 

Make sure you enter the phone numbers in the required format for dialing off-campus numbers or long-distance numbers when saving entries in your new phone book.