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New Employee Checklist

New Employee Checklist

Dec 21, 2023

Overview

Here's a list of items to help new employees in their new roles on campus. These could be relevant for brand new hires or for folks who change jobs, and sometimes could be useful if you get a new computer.

 

This list is not related to HR benefits, which will be handled by HR, but are instead items your supervisor might expect you to do for the sake of business operations.  Many, if not all, of these items are covered in the Service Catalog.

No doubt this list isn't totally complete, nor are all the items listed here relevant to all employees.  Please use whatever of it is useful to you!

Features

Make sure your computer has a clean slate; it should be "re-imaged" if your predecessor used it 
Install software that you need for your role
Enroll in DUO (2-factor authentication)
Set up Email
Sync your smart phone
Set up an email signature
Set up folders and rules
Get familiar with where junk mail/clutter goes
Set up your Calendar
Sync your smart phone
Set up your work hours to be visible to other campus users
Retrieve other calendars that are important (your supervisor, your supervisees, your colleagues, your department, etc)
Share your calendar with co-workers, as appropriate
Add the EMS plugin (for room reservations for meetings)
Set up your voicemail
Find out how to get building access (Do you need an alarm code?)
Connect your personal device(s) to the wireless network (tablets, smart phones, readers, etc)
Get your SPU ID card, and find out how it is used on campus (door access, printing, meals, bookstore discount, library, etc)
Print, scan, fax, or email something using the Multi-Factor printer (ID card required!)
Learn how to use the various functions on your Harris telephone (office phone)
Order business cards
Find out where your office stores documentation - and ADD TO IT as you find gaps.  Fresh eyes!
Learn more about carpooling, transit, biking, parking permits, or other commute details
Take a campus tour (The Admissions Office does this multiple times a day)
See what online training is available (both mandatory and optional)
Learn about SPU's emergency preparedness
Sign up for emergency notifications (SPU!  Plus Seattle?  King County?  Your kiddo's school? Others?)
Set up your own communication plan with your loved ones
Put together an emergency bag for yourself
Update your emergency contacts in Banner
Find out how to do the following things in your specific department, as every office does it slightly differently:
Request vacation or sick time
Let your colleagues know if you are going to be unexpectedly absent
Request office supplies
Submit a non-emergency maintenance request
Get help with a computer or other technical problem
Make suggestions for improvements
Find the organizational chart for your area; find out who else reports to the same Vice President as your area
Read the Presidents' Strategic Plan.  Determine where your area fits into the plan.


Designed For

What kinds of people are the intended users of this service?

Getting Started

How do you access this software? How can I request access if needed?

Technical Support and Training

Who can I contact with questions about this service? What resources do we have for learning to use the service?

Administration and Maintenance

Who maintains the service? What is the maintenance schedule for it?

Learn More

Links to additional details, such as the Technical Documentation page, etc.

Highlights

Eligibility

  • New faculty or staff employees

Requirements

  • Faculty or Staff status

Support & Training

Get Started

  • (Link to the resource)