Overview

OneDrive is Microsoft's cloud storage service, letting you store, access, and share files from anywhere on any device, integrating with Windows and Microsoft 365 to sync documents, photos, and more, acting as a central hub for backup and collaboration. SPU-provided OneDrive will automatically make a cloud backup of anything saved directly to OneDrive or any folders that are selected for backup. Please see the section below for guidance on backing up local folders.

Instructions

How Can I Check My OneDrive Quota?

Sign in to OneDrive with your SPU credentials.
Navigate to the Storage section on the bottom left column > click on the storage usage.

How Can I Be Sure My Folders are Backed Up?

Follow this informational page to ensure your local folders (anything not directly stored in OneDrive) are being backed up: Syncing Docs to OneDrive for Business

Accessing Files Offline

To be sure all your OneDrive-specific files are available, perform the following while connected to the internet:

In the OneDrive section of File Explorer (Windows) or Finder (Macintosh), right-click any folders you want to keep local copies of, and select Always Keep On This Device

In the case you have files you do not need to keep local copies of, such that you only access them while connected to the internet:

You can right-click folders and select Free Up Space so those folders are not taking up extra space on your hard drive.

How do I Recover a Deleted File or Restore a Previous version?

In the online version of OneDrive:

Sign in to the web version of OneDrive
Right-click or select the ellipses (...) next to the file you wish to restore
Select Version History
Select Restore on an older version or Open to view the older version

In File Explorer:

Right-click or select the ellipses (...) next to the file you wish to restore
Select Properties
Click on the Previous Versions tab
Select the date and time you’d like to view
Select Open
1. A New Window will open
In this new window locate the file or folder you you want to restore.
Right-click and Select Copy
Close the Restore Window
Find a location for your restored file in your current Documents folder
Right-click and Select Paste.

In Finder:

Open the document, then choose File > Revert To > Browse All Versions.
Click tick marks along the timeline to browse versions.
Display the version you want, then do one of the following:
- Restore your document to this version: Click Restore.
- Duplicate this version in a new document: Press and hold the Option key, then click Restore a Copy.
- Delete this version: Move the pointer to the top of the screen to show the menu bar, then choose File > Revert To > Delete This Version.
- Leave your document as-is: Click Done.

OneDrive