OneDrive

Owned by Karen Park
Last updated: Jul 26, 2023 by Gabby CockerellVersion comment

Table of Contents

SPU-provided OneDrive will automatically make a cloud backup of anything saved directly to OneDrive or any folders that are selected for backup.  Please see the section below for guidance on backing up local folders.

How Can I Be Sure My Folders are Backed Up? 

Accessing Files Offline

To be sure all your OneDrive-specific files are available, perform the following while connected to the internet:

In the OneDrive section of File Explorer (Windows) or Finder (Macintosh), right-click any folders you want to keep local copies of, and select Always Keep On This Device

In the case you have files you do not need to keep local copies of, such that you only access them while connected to the internet:

You can right-click folders and select Free Up Space so those folders are not taking up extra space on your hard drive. 

How do I Recover a Deleted File or Restore a Previous version?

In the online version of OneDrive:

  1. Sign in to the web version of OneDrive 
  2. Right-click or select the ellipses (...) next to the file you wish to restore
  3. Select Version History 
  4. Select Restore on an older version or Open to view the older version

In File Explorer:

  1. Right-click or select the ellipses (...) next to the file you wish to restore
  2. Select Properties
  3. Click on the Previous Versions tab
  4. Select the date and time you’d like to view
  5. Select Open
    1. A New Window will open
  6. In this new window locate the file or folder you you want to restore. 
  7. Right-click and Select Copy
  8. Close the Restore Window
  9. Find a location for your restored file in your current Documents folder
  10. Right-click and Select Paste.

In Finder: 

  1. Open the document, then choose File > Revert To > Browse All Versions.

  2. Click tick marks along the timeline to browse versions.

  3. Display the version you want, then do one of the following:

    • Restore your document to this version: Click Restore.

    • Duplicate this version in a new document: Press and hold the Option key, then click Restore a Copy.

    • Delete this version: Move the pointer to the top of the screen to show the menu bar, then choose File > Revert To > Delete This Version.

    • Leave your document as-is: Click Done.