Course Withdrawal Policies and Procedures

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Last updated: Sep 06, 2023 by Megan Hamshar


POLICIES FOR WITHDRAWING FROM A CLASS

  • A withdrawal from a course during the first week of the quarter will not appear on the transcript.
  • A withdrawal from a course during weeks two through eight of the quarter will be noted with a “W” on the transcript.
  • Students are able to drop classes online through 11:59 p.m. on the tenth day of the quarter.
  • During weeks three through eight students may drop a course online through Banner. Directions are available on the Office of the Registrar website (below).
  • Deadlines for course withdrawals are listed on the University Academic Calendar.
  • No withdrawals are accepted after the eighth week of the quarter.
  • If a student does not provide proper written notification to Office of the Registrar, financial obligations will remain binding, regardless of whether classes were attended or whether any contracted services were utilized.
  • If a student does not withdraw from a course by the end of the eighth week of the quarter, but stops attending the course, the student will receive the grade earned.
  • Should the student desire to complete the course during a future quarter, the student will be required to register and pay the current tuition for the course.

 Residential students who are considering dropping classes should keep in mind how this might impact their eligibility for housing.

ADMINISTRATIVE WITHDRAWAL POLICIES

The Office of the Registrar will administratively withdraw a student from a course due to one of the following circumstances:

  • The course was cancelled and all enrolled students needed to be withdrawn.
  • The student did not meet the prerequisite after grades were submitted at the end of the prior quarter.
  • The student is repeating a course for a second time and has not received instructor permission to stay in the class.

If you know you’ll miss the first class, notify the instructor not only to let him or her know that you still plan to attend, but also to catch up on work that you may miss.

ADMINISTRATIVE WITHDRAWALS REQUESTED BY OTHER DEPARTMENTS

Student Financial Services has the right to have a student completely withdrawn from classes due to an unpaid balance.

The Office of Student Life has the right to have a student completely withdrawn due to judicial or medical circumstances.

HOW TO DROP A CLASS

During the first week of the quarter, students can drop a class through Banner, and the course will not appear on the transcript. Here’s how:

  • Go to Banner > Student Menu > Class Registration and Planning > Register for Classes.
  • Select the academic quarter for which you are registering and click Continue.
  • In the lower right-hand box, find the course you would like to drop. There will be a drop-down menu next to the course, select Drop via Web and click Submit.

In the second week of the quarter, students can still withdraw from classes online. However the course(s) will appear with a “W” on the transcript. A “W” does not affect GPA.

After the second week of the quarter and through the eighth week, undergraduate students must submit UG Course Drop (Week 3-8) through their Banner account in order to withdraw from a class. Graduate and Doctoral students must submit GRDR Course Drop (Week 3-8) through their Banner account. Both forms can be accessed using the instructions below. The course will appear on the transcript with a “W” grade. 

  • Go to Banner > Student Menu > Registration and Class Schedules Menu > UG Course Drop (Week 3-8), GRDR Course Drop (Week 3-8).

Residential students who are considering dropping classes should keep in mind how this might impact their eligibility for housing.

For more information, review FAQ: Withdrawing From Class.

Are you interested in completely withdrawing from the University? Find information about that process under Leaving SPU.


For registration questions, contact the Office of the Registrar at registrar@spu.edu or visit our office in Demarary 151.