7.5.5 Workday Time Entry Directions

For directions on how to enter student time, please refer to the Workday Job Aid page.

♦  QUARTER-HOUR ROUNDING

The number of hours worked are calculated using the quarter-hour rounding method. This means that arrival and departure times are rounded to the closest quarter of the hour when reporting hours on a timesheet.

If an odd number of minutes are usually worked (Example: one hour 20 minutes three times per week), talk to your supervisor about how to make sure you are not shorted on your hours. Since 20 times three equals one hour over the course of the week, entering 15 minutes twice during the week and 30 minutes once would balance out to one hour.

If an employee arrives or leaves between:
:00 to :07 minutes after the hour, enter as the top of the hour 
:08 to :22 minutes after the hours, enter as a quarter after the hour
:23 to :37 minutes after the hour, enter as the half hour
:38 to :52 minutes after the hour, enter as three quarters past the hour
:53 to :60 minutes after the hour, enter as the top of the hour

Examples:
Arriving at 8:07 am would be entered as 8:00 am
Arriving at 8:08 am would be entered as 8:15 am
Arriving at 8:23 am would be entered as 8:30 am
Arriving at 8:38 am would be entered as 8:45 am
Arriving at 8:53 am would be entered as 9:00 am