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Documents you create on the job that need to be shared with others are classified as departmental documents. Make sure you store them appropriately so others can get to them! |
Department file shares (Matthew)
Department Shares (formerly The department file shares (also known as Matthew) are a collection of department folders on a file server managed and backed up by CIS, that allows departments or other cross-department groups to store and share files and folders with various users. This resource requires users to have an SPU Username and Password, and allows departments to grant both read-only access and write access to folders. As an employee of SPU you'll automatically be granted access to your department's file share where you can access documents specific to your department.
Accessing a department share may be done from a SPU-managed computer, by going computers
Windows
Navigate to \\spu.local\depts\deptname\foldername. If you cannot and then to your department's folder based on its acronym.
Mac
Use the Finder Go menu to Connect to a server and connect to smb://spu.local/depts/
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If you can't access a folder you |
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'll need |
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to |
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get permission from the |
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department's manager who can grant access using the SPU Security Group Toolbox. |
If you would like to access Department Shares department file shares when off-campus or from a personal computer, you you must use Citrix Remote Access or VPN.
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SharePoint
SharePoint is a supplemental storage solution for some SPU departments and acts both as a file storage server as well as a workflow and collaboration solution. Some departments rely heavily on SharePoint whereas others do not use it at all. Talk with your department about SharePoint and whether your job requires its use.