Purchasing Authority Thresholds

Purchasing Authority Thresholds (Signature Authorities)

All purchases/contracts must be in line with Purchasing Authorities. 

All items (Purchase Orders/Contracts with a Financial Impact/Requests for Payment/Reimbursements) must be reviewed by someone with appropriate Purchasing Authority. The requisitioner and the approver cannot be the same person. 

Position

Level

Purchasing Authority

Position

Level

Purchasing Authority

President

1

  • Any operating budget expenditures included in the annual operating budget approved by the Board of Trustees.

  • Any amount for institutional contracts with designated funding source.

  • Any amount for capital projects as long as any projects greater than $250,000 have prior approval by the Board of Trustees (or assigned Committee) as required by policy.

VP Business and Finance

2

  • Up to $150,000 for operating budget expenditures included in the annual budget approved by the Board of Trustees.

  • Up to $250,000 for institutional contracts and capital projects with designated funding source.

  • Up to $500,000 for Board of Trustees approved capital projects.

CAO/Other VPs/Asst Provosts

3

Up to $75,000

Direct reports to CAO/VPs/Asst Provosts

4

Up to $50,000

Named positions listed below reporting to Level 4

5

Up to $10,000

Named positions listed below reporting to Level 5

6

Up to $5,000

Named positions listed below (other roles determined to require purchasing authority)

7

Up to $2,000

Current Purchasing Authority Thresholds are attached: Purchasing Authorities Levels - Updated 6.24.24

No exceptions for any roles are allowed. 

Remember, once an approved Purchase Order is in place, no further approvals for Requests for Payment are required. Completing a Purchase Order may reduce administrative work for senior personnel in the organization.