Purchasing Authority Thresholds

Purchasing Authority Thresholds (Signature Authorities)

All purchases/contracts must be in line with Purchasing Authorities.

All items (Purchase Orders/Contracts with a Financial Impact/Requests for Payment/Reimbursements) must be reviewed by someone with appropriate Purchasing Authority. The requisitioner and the approver cannot be the same person.

Position	Level	Purchasing Authority

Position	Level	Purchasing Authority
President	1	Any operating budget expenditures included in the annual operating budget approved by the Board of Trustees. Any amount for institutional contracts with designated funding source. Any amount for capital projects as long as any projects greater than $250,000 have prior approval by the Board of Trustees (or assigned Committee) as required by policy.
VP Business and Finance	2	Up to $150,000 for operating budget expenditures included in the annual budget approved by the Board of Trustees. Up to $250,000 for institutional contracts and capital projects with designated funding source. Up to $500,000 for Board of Trustees approved capital projects.
CAO/Other VPs/Asst Provosts	3	Up to $75,000
Direct reports to CAO/VPs/Asst Provosts	4	Up to $50,000
Named positions listed below reporting to Level 4	5	Up to $10,000
Named positions listed below reporting to Level 5	6	Up to $5,000
Named positions listed below (other roles determined to require purchasing authority)	7	Up to $2,000

Current Purchasing Authority Thresholds are attached: Purchasing Authorities Levels - Updated 8.6.24

No exceptions for any roles are allowed.

Remember, once an approved Purchase Order is in place, no further approvals for Requests for Payment are required. Completing a Purchase Order may reduce administrative work for senior personnel in the organization.