A. If you accidently make a personal payment using your card, then please complete the following:
Inform your Budget Manager / Supervisor as soon as possible
In US Bank Access Online, reclass the transaction to your default Fund/Organization/Account 71201 General Supplies. The transaction will be reversed from impacting your department’s budget once the personal payment is received
When submitting reimbursement by cash, check (payable to Seattle Pacific University) or card to the University due to accidental misuse of a P-Card:
Complete a Transmittal of Funds form and bring with payment to the Finance Office
Provide the name and SPU ID of the P-Card holder in the “Payment from/for” line
Check box “This is a Refund/Reimbursement”
Match the FOAA to the P-Card expenditure on your P-Card reclass. Code the transaction to your default Fund/Organization/Account 71201 General Supplies.
Count cash, check and card payments separately and provide the totals on their respective lines
Provide any information about purchases on the “Description” line
Note - contact Finance if you prefer to repay an accidental misuse of a P-Card via card. Finance can take payment via Square; associated fees will be passed on to the user.