Banner Information Systems Web Time Approval Proxy Process
SPU home page
Banner Information System
SPU Username
SPU Password
Main Menu: select Employee Menu
Employee Main Menu: select Timesheet and Time Approvals
Timesheet/Leave Request/Proxy: select Approve/Acknowledge Timesheet or Leave Request. Proxy for: self
Click Select
Approver Selection Page
Select Timesheets
COA: W / Worgn
Pay ID/Pay Period
Sort Order: Sort employees’ records by Status then by Name
Click Select
Approver Summary Page
This page has two information blocks.
- top block identifies the approver and pay period
- bottom block identifies the payee and pay period
To see employee detailed information, click on the employee’s name.
Employee Detailed Information
To approve time: click on “approve” (a message will display the time the transaction was successfully approved).
To make changes: click on “make change” (make sure you use the earning line that corresponds with the position number).
To return timesheet: click on “return for correction” (e-mail or call the student to inform them of the returned timesheet and to resubmit the timesheet after correction). Keep in mind, students only have until Tuesday 12:00 noon to make changes to the timesheet.
Use the gray buttons to navigate between the previous page and the next student record. Please note the buttons are different depending on when you are accessing the student’s timesheets.
Banner Information Systems Web Time Approval Process
SPU home page
Banner Information System
SPU Username
SPU Password
Main Menu: select Employee Menu
Employee Main Menu: select Timesheet and Time Approvals
Timesheet/Leave Request/Proxy: select Approve/Acknowledge Timesheet or Leave Request. Proxy for: self
Click Select
Approver Selection Page
Select Timesheets
COA: W / Worgn
Pay ID/Pay Period
Sort Order: Sort employees’ records by Status then by Name
Click Select
Approver Summary Page
This page has two information blocks.
- top block identifies the approver and pay period
- bottom block identifies the payee and pay period
To see employee detailed information, click on the employee’s name.
Employee Detailed Information
To approve time: click on “approve” (a message will display the time the transaction was successfully approved).
To make changes: click on “make change” (make sure you use the earning line that corresponds with the position number).
To return timesheet: click on “return for correction” (e-mail or call the student to inform them of the returned timesheet and to resubmit the timesheet after correction). Keep in mind, students only have until Tuesday 12:00 noon to make changes to the timesheet.
Use the gray buttons to navigate between the previous page and the next student record. Please note the buttons are different depending on when you are accessing the student’s timesheets.
Internet Native Banner (INB) Approver Proxy Process
On the main page type PHADSUM in the direct access box. Please note that the menu options are now accessed through the toolbar.
User name box: you see your banner login information.
Proxy for box: type in the use name you are acting as proxy for.
Approval of: “Timesheet”
COA: “W”
Enter the worgn you wish to view: “Wxxxx”
Transaction status: “All Except Not Started” may be the most useful category; however please notice all options.
Year: “2003”
Pay ID: “BI”
Pay number: “1-26”: reminder e-mail, Student Payroll Schedule, or you can use the F9 key to search for the appropriate pay period.
Control + page down: students are listed alphabetically. Make sure you place a check mark in the box next to the appropriate action. Options are as follows:
- Appr/Ackn — You can check the box to approve or acknowledge the time transaction for the employee. You apply the action by selecting “Apply All Actions” from the Options menu. If you exit PHADSUM without making this selection, then you have not approved or acknowledged anything.
- Return for Corr — You check the box if you want to return the timesheet to the student to correct. You apply the action by selecting “Apply All Actions” from the Options menu. You will need to e-mail or call the student to inform them of the returned timesheet, and they need to correct and resubmit the timesheet to you. (This has to be done by 12:00 noon on Tuesday.)
- Comments Exist — A check mark appears in the box when a comment exists. To add a comment, select “Comments” from the Options menu.
- Errors Exist — A check mark appears in this field if errors exist for a transaction. To view errors, select “View Errors” from the Options menu.
Select “View/Change Time Detail” on the Options menu to see the hours entered by the employee (this will take you to a form called PHATIME). Use control + q to exit this screen and return to PHADSUM.
Select “Apply All Actions” from the Options menu when you are finished making approvals or corrections or returning timesheets. Important: When you return a timesheet, please NOTIFY the student with a phone call or an e-mail so there is no delay in processing the paycheck.
Online Time Entry Directions
Timesheets are located on the web through the Banner Information Systems.
SPU home page
Select Banner Information Systems
SPU Username
SPU Password
Main Menu: Select Employee Menu
Employee Main Menu: Select Timesheet & Time Approvals
Position Selection: Select appropriate job and work period (use arrow at end of Timesheet Period box to get list of pay periods).
*Notice that the “status” changes depending on where you are in the time-entry process—ranging from “not started” to “in process” to “pending”, etc.
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