Upper Gwinn AV System

Overview

Upper Gwinn is a flexible event space with two primary rooms that can be combined or split depending on the needs of each event: Queen Anne room (QA) and Cascade room (CA). The space includes a foyer and a meeting room called the President's Dining Room (PDR). Each of the rooms in Upper Gwinn contains a configurable AV system that can match the combined or split modes of the physical space. The system was completely overhauled in December 2016 and January 2017 and now features modern audio and video capabilities while retaining the original system's functionality with the exception of AV connectivity to the President's Dining Room (PDR). Click here for more information on the PDR AV System.

Reserving Upper Gwinn

Upper Gwinn needs to be reserved in advance for events and related services through the following departments:

Event Reservations

SPU Events can be reserved 9 or 12 months in advance through Conference Services via conferenceservices@spu.edu.
External non-SPU Events can be reserved 6 months in advance through Conference Services via conferenceservices@spu.edu.
The President's Dining Room can only be reserved for approved use through the Office of the President and Office of the Provost. Contact them at provost@spu.edu or president@spu.edu.

Catering services can be reserved through SPU's official campus food supply partner Sodexo Catering Services.

AV support services are available from the CIS Help Desk. Click here for more information on AV Support.

Upper Gwinn AV Components

Podium - 1 for QA and 1 for CA. Each podium includes:

Touch panel for system control.
Computer.
Laptop input (HDMI + Adapters).
Blu-Ray player (which can also play DVD's).
Drawers for microphone storage.

Wireless microphones shared between both Queen Anne and Cascade rooms.

6 wireless handheld transmitters with microphones.
2 wireless beltpack transmitters with lapel microphones.

In addition, the following components can be reserved for event use via CIS' AV Checkout System.

iPad for wireless control of the AV system. There are two iPads which can both be used if the system is in split mode. The iPads mirror the control system of the touch panel.
Earset microphone to be used with either wireless beltpack transmitter.

AV System Quick Start

This section will cover starting the AV System, using the built-in Podium PC to project a video and/or a powerpoint presentation, and using a wireless microphone. For additional and more advanced how-to's, continue to other sections below.

1	When the system is off, the default page is presented on the touch panel. To turn the system on, tap on either start button depending on the physical configuration of the room. The next section of this article covers the differences between combined mode and split mode. When the start button is pressed, the projector(s) will automatically turn on and the screen(s) will automatically lower. By default, the PC input is selected for video and input audio. Wireless microphone #1 is automatically un-muted in the AV system. Two additional buttons are available on the default page. Basic room controls. Tap on the button to view the pop-up containing controls. Help overlay. Tap on the help button to view quick help instructions and contact information for additional help.	Default Page
2	The Inputs Menu will appear. Options available for quick-access on the screen include (clockwise from bottom) : Menu Bar. Tap each button to view the corresponding pages for microphone controls, room controls, or settings. Tap on the help button to view quick help instructions and contact information for additional help. Available inputs for video and audio. Some inputs will enable additional context menus. For example, pause, play, etc. controls appear when the Blu-Ray input is selected. Input volume. These controls only apply to the currently selected input. The mute button can be toggled on and off. Master volume. These controls apply to all audio coming out of the system's speakers. Projector screen controls. Projector mute toggle button. At this point, the system is turned on and basic events can commence with the PC input selected and 1 wireless microphone enabled.	Inputs Page

Combined Mode vs. Split Mode

The AV system can be started in combined or split mode based on the physical configuration of the room. When in combined mode, the system acts as a single system and when in split mode, the AV system functions as two separate systems. Keep in mind the following behavior that will differ between the two modes.

	Combined Mode	Split Mode
Video	Both projectors display the same image based on the selected input. The Cascade Room's podium and corresponding inputs are not available for use.	Each projector displays separate video based on the selected input on each podium. Both sets of podium inputs can be selected independently of the other.
Audio	All audio is projected via both Queen Anne and Cascade speakers. All wireless handheld and belt pack microphones are available for use. All wired microphone inputs are available for use.	Speakers are split based on which physical room they are in. Audio is send through the corresponding speakers for that room. Wired microphone inputs physically located in the Queen Anne or Cascade rooms are only available for use in the corresponding room. Wireless handheld and belt pack microphones are split between the two rooms but can be configured to "move" to the other room depending on each room's needs.
Room Functions	All lights, shades, and blackouts are controlled from the same group buttons.	Lights, shades, and blackout group buttons are split into each individual room. Control is achievable from each room's corresponding podium or iPad.