Page Comparison

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*Notice that the “status” changes depending on where you are in the time-entry process—ranging from “not started” to “in process” to “pending”, etc.

Enter the hours worked by clicking the lines on the appropriate day to enter time

*Be sure to select the appropriate earning code:

“170xxx” positions use non-work study (NWS).
“270xxx” positions use college work study (CWS).

**Overtime is only used when hours worked exceed 40 in a single week (Sunday to Saturday)

***Notice the “Total Hrs/Units” box refers to total hours worked in the pay period—not just the single week that is displayed.
Enter time into Hours/Units box and save. Leave the “Shift” at “1.”

Follow these steps each day you work until the end of the two-week pay period.

****Notice the “Submit By: Jul 16, 2002 by 12:00 P.M.” date located under the current timesheet heading.

These buttons are located at the bottom of your timesheet.

Position Selection: Displays the selection page
Comments: Displays comments page. The employee can enter freeform comments on this page. Comments that have been made by people in the approval queue and have not been marked confidential are also displayed on this page.
Preview: Displays the Preview page. This page shows all time entered for the pay period.
Submit: Saves the data to the time entry tables, sets the status to pending, and places the date into the approval queue.
Restart: Re-initializes the timesheet. All saved data is deleted. You will get the Restart Confirmation page to confirm this action.
Next/Previous: Displays the information for the following or preceding weeks of the pay period.

IMPORTANT!
“Submit” your timesheet for approval when all hours are entered for the entire two-week pay period. You will get a prompt, which asks you to re type your pin. This is your electronic signature—you certify that the hours you reported are correct.

This information will be completed once you have “Submitted” your timesheet.

You will see your name in the “Submitted for Approval By” box.
You will see your supervisor’s name in the “Waiting for Approval From:” box. Please pay close attention to make sure your supervisor’s name is in this box.
Once Payroll is complete, you will see your supervisor’s name in the “Approved By” box.

Timesheets should be completed every day you work. When completing your timesheet, record only the time that you actually worked. Many students will arrange their work schedule so that they leave work and go directly to their classes. For example, if the work schedule is for 8:00am—11:00am and you leave at 10:50 to go to an 11:00 o’clock class, you must record your time accurately and honestly as leaving at 10:50 (please use the conversion chart below). Be sure to submit your completed timesheet to your supervisor at the end of the pay period.

Decimal Time Conversion

Submitting Student Timesheets with "In Progress" Status

Following the student timesheet noon deadline on Tuesday, you as the supervisor will have the option to submit the “in progress” timesheets for approval.

Banner Information Systems Select the student's record that is “in progress” by clicking on the name. This action will take you to a new form that displays the student's two week pay period. Above the student's name on the top of the form you will see a new button that has appeared: “submit.” Hitting the “submit” button will pull the timesheet from “in progress” to “pending.” At this time you can make any changes to the timesheet for the student, or you can approve the timesheet as is and request that the student email you any additional hours that he/she did not include on the original timesheet. When you receive the student's email, please forward it to student payroll, and the hours will be manually entered.

Internet Native Banner In PHADSUM select the student's record that is “in progress” by highlighting the student's name. Use the Option menu and select “view/change/time detail.” You will be taken to the form PHATIME. Control page down to the earnings block. Use the Option menu and select “submit.” You have now pulled the timesheet from “in progress” to “pending.” At this time you can make changes to the timesheet for the student, or you can approve the timesheet as is and request that the student email you any additional hours that he/she did not include on the original timesheet. When you receive the student email, please forward it to student payroll, and the hours will be manually entered.