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Time Sheets “In Process” or “In the Queue” After Tuesday 12:00 noon, approvers have the ability to pull the timesheet into the approval queue. A new button, “submit,” has appeared with the white navigation buttons. Click on “submit” and the timesheet status will change from “in progress” or “in the queue” to “pending.” You are now able to approve the timesheet as normal. |
Internet Native Banner (INB) Approver Proxy Process
On the main page type PHADSUM in the direct access box. Please note that the menu options are now accessed through the toolbar.
User name box: you see your banner login information.
Proxy for box: type in the use name you are acting as proxy for.
Approval of: “Timesheet”
COA: “W”
Enter the worgn you wish to view: “Wxxxx”
Transaction status: “All Except Not Started” may be the most useful category; however please notice all options.
Year: “2003”
Pay ID: “BI”
Pay number: “1-26”: reminder e-mail, Student Payroll Schedule, or you can use the F9 key to search for the appropriate pay period.
Control + page down: students are listed alphabetically. Make sure you place a check mark in the box next to the appropriate action. Options are as follows:
- Appr/Ackn — You can check the box to approve or acknowledge the time transaction for the employee. You apply the action by selecting “Apply All Actions” from the Options menu. If you exit PHADSUM without making this selection, then you have not approved or acknowledged anything.
- Return for Corr — You check the box if you want to return the timesheet to the student to correct. You apply the action by selecting “Apply All Actions” from the Options menu. You will need to e-mail or call the student to inform them of the returned timesheet, and they need to correct and resubmit the timesheet to you. (This has to be done by 12:00 noon on Tuesday.)
- Comments Exist — A check mark appears in the box when a comment exists. To add a comment, select “Comments” from the Options menu.
- Errors Exist — A check mark appears in this field if errors exist for a transaction. To view errors, select “View Errors” from the Options menu.
Select “View/Change Time Detail” on the Options menu to see the hours entered by the employee (this will take you to a form called PHATIME). Use control + q to exit this screen and return to PHADSUM.
Select “Apply All Actions” from the Options menu when you are finished making approvals or corrections or returning timesheets. Important: When you return a timesheet, please NOTIFY the student with a phone call or an e-mail so there is no delay in processing the paycheck.
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Time Sheets “In Process” or “In the Queue” After Tuesday 12:00 noon, approvers have the ability to pull timesheets into the approval queue. |
Online Time Entry Directions
Timesheets are located on the web through the Banner Information Systems.
SPU home page
Select Banner Information Systems
SPU Username
SPU Password
Main Menu: Select Employee Menu
Employee Main Menu: Select Timesheet & Time Approvals
Position Selection: Select appropriate job and work period (use arrow at end of Timesheet Period box to get list of pay periods).
*Notice that the “status” changes depending on where you are in the time-entry process—ranging from “not started” to “in process” to “pending”, etc.
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