Hyflex Classrooms

CIS maintains hybrid learning classrooms, as to facilitate easier interactions between remote students and in-person participants. Below is the list of current hyflex classrooms and their available tech.

DLMH (McKenna) 118

This room offers:

• An 85-inch TV, meant to display remote participants large enough for those in-person to see them well.

• A Logitech Rally conference bar with a built-in camera, speakers, and microphones

• A Logitech Tap touchscreen to control the system, including a Zoom Room License.

• An additional boundary mic to pick up sound from the middle to back of the room better

• An additional PTZ camera mounted on the front table to capture the professor

CREM202

This room offers:

• An 85-inch TV, meant to display remote participants large enough for those in-person to see them well.

• A Logitech Rally conference bar with a built-in camera, speakers, and microphones

• A Logitech Tap touchscreen to control the system, including a Zoom Room License.

Zoom Room Instructions

To run the meeting on the Zoom Room account

To Get Started: simply touch the Logitech Tap touchscreen, unlock it with passcode: 778338 (SPUEDU on the keypad), and select Start Meeting.

To Invite Users: select Invite and under the Contacts tab, type in users' emails if they have an SPU email, or send them a direct link via email under the Email tab.

• You can also pull up the Meeting Information (Meeting ID, Passcode, Dial #, etc.) if you select the green shield with a checkmark on the main meeting menu.

  

To Share Content: you can select the Share Content button, which will provide the Sharing Key for the Zoom desktop application, as well as the browser URL for content sharing if you are using a webpage on the device you are sharing content with. You can share content with your laptop, iPhone/iPad, or the classroom PC.

• To display your content to the in-person students too, make sure to use the classroom PC or plug in your laptop to the HDMI and turn on the projector.

To run the meeting on your personal SPU account

To Get Started: if you schedule your meeting ahead of time and invite the Zoom Room account svc_zoomroom1@spu.edu (DLMH118) or svc_zoomroom2@spu.edu (CREM202), then you can simply touch the Logitech Tap touchscreen, unlock it with passcode: 778338 (SPUEDU on the keypad), and join the meeting after you start it on your laptop, phone, or the classroom PC. You can also join the meeting from the touchscreen with Join Meeting, using the meeting ID and passcode.

• You can also invite your remote participants ahead of time for class by using your personal SPU account to schedule the meeting ahead of time.

To Share Content: Share content directly from the device running the meeting.

• By sharing content directly as a host or participant, the remote students can see the content and you have the option to display a gallery view of remote users (instead of only your content) on the TV by selecting View on the touchscreen controller and selecting Gallery/Dynamic view.

• To display your content to the in-person students too, make sure to use the classroom PC or plug in your laptop to the HDMI and turn on the projector.

To Invite Users: If you didn’t invite all the users ahead of time, you can invite them directly from the device running the meeting, or from the touchscreen (if the Zoom Room account is joined as co-host) in the Invite section > select SPU contacts under the Contacts tab or email the Zoom link directly under the Email tab.

Other Functions on the touchscreen:

Mute: mutes the microphones on the conference bar

• To mute/unmute participants select Participants > Mute all/Unmute All

Stop Video: turns off the camera on the conference bar

Security: From this secondary menu you can:

• Lock Meeting

• Enable Waiting Room

• Hide Profile Pictures

• Determine participant abilities:

  • If they can share their screens

  • Who they can use the chat with during the meeting

  • If they can rename themselves

  • If they can unmute themselves

  • If they can start their video

  • If they can share their whiteboard

• You can also Suspend Participant Activities

View: you can see the Speaker, Thumbnail, Gallery, and Dynamic views.

• Dynamic view: “Viewers will see video frames shift dynamically in real-time as participants raise their hands or begin speaking, so colleagues know where to focus their attention.”

Switch Camera (This only applies to DLMH 118): Switch to the tabletop PTZ camera to get a view of the whiteboard and the speaker.

• As this camera doesn’t have the option to auto-track, use the included remote to adjust the camera view as needed.

Camera Controls: you can use Manual controls set the camera’s view, use Speaker-Focus, or Auto-Frame groups of people.

• Mirror Effect: toggle this option to display the view of the conference bar camera, to ensure that the classroom view is sufficient for remote users.

Record: this option has been restricted on the Zoom Room account as it is a shared account in the classroom. To record meetings, use your personal device that is running the meeting as a host or joined as a co-host.

More: use the Chat, Reactions, turn on Captions, make Breakout Rooms, and see the Whiteboard Settings.

End: End the meeting for all or participants

Settings (gear icon in the top right corner): In general, you will not need to use any of these settings

• Select Microphone

• Select Speaker

• Select Camera

• Statistics

• Help

• About

• See Advanced settings