Finance FAQs & Training

A. Deposits are recorded as revenues in the year they are receipted. Unless they relate to a designated fund, they will not roll forward as a revenue.

(check the GL & Excel tips training below for detailed explanation)

A. Based on the document type, the following departments will be your best starting point.

INNI (Invoices) - AP (payable@spu.edu)

HGNL (Payroll) - Payroll (payroll@spu.edu)

JE16 (Journal Vouchers) - General Ledger (generalledger@spu.edu)

(See Presentation GL & Excel tips Slide 11 for more details. )

A. If the transaction is “approved” in US bank, General Ledger (generalledger@spu.edu) will be you best contact.

If the transaction status is showing “Pending”, the transaction is either sitting in your supervisor’s or AP’s approval queue (Check “current pending approver”). The transaction has not been posted to Banner and AP (payable@spu.edu) will be your best contact.

*For pcard reclass correction request, please check if the transaction is posted in banner before emailing GL.

A. See Chart of Accounts (COA) page for more details.

A. Please see instructions on the Budget page - /wiki/spaces/FO/pages/36332174

A. For University-related notary services, please contact johansenr@spu.edu to set up an appointment, and plan to bring both your state-issued ID and the document in question (unsigned). We do not currently offer services for documents not related to the University.

A. The University Contract Review and Approval process can be found HERE. 

A. Information on the University's liability insurance can be found HERE.

Immediately notify the customer that the University does not accept cardholder data via email and provide alternative methods of completing the transaction. If email is sent back to the customer any cardholder data must be deleted from the return message. Delete the email (permanent delete from email store, deleted items, and recover deleted items after the customer has been notified. 

Account data or cardholder data that you need to protect includes—but is not limited to—the following:

• card number, known as the Primary Account Number (PAN)

• cardholder name

• expiration date

• customer’s payment address.

If your payment system involves swiping cards, you must also protect the data in the magnetic stripe and chip of credit and debit cards. Depending on your system, you may also receive card verification security codes (including CVV2, CID, CAV2, and CVC2). Those are the three- or four-digit codes that appear on the front or back of a card. These also must be treated as sensitive data. Cardholder data also includes the PINs or PIN blocks for debit card transactions.

A: If you are transferring out of a budgeted fund, go to FGIBDSR in Administrative Banner and enter the Fund and Org in question. Hit “Go” and make note of the total budget to actuals (less labor). Assuming the residual is sufficient, find the account in question, and select the budget amount (Column: Adjusted Budget, Row: Proper Account Code). Click “Related” (top-right) and “Transaction Detail Information”. Here you will see a list of budget transfers over the course of the year. If all you see under the column “Type” is “BD01”, this is a permanent available balance. “BD02” is a permanent mid-year transfer. “BD04” is a temporary transfer. If transferring permanent budget, there should be sufficient budget available in both the current year budget (sum of all types) and the permanent budget (sum of BD01 and BD02), less any actuals. If transferring temporary budget, there should be sufficient current year budget (sum of all types), less any actuals.

A: No. This is actually a reclass request through General Ledger.

A: After checking to ensure that the actuals are hitting the wrong FOAA, email budget@spu.edu with a snip of the transactions in question, along with the proper FOAA. If budget is sitting in the incorrect place, please submit a BCR.

A: Please see Request Budget Access .

Supervisors can fill our our Jira form and note any new funds, orgs, or if salary access is now required.

A: Yes! We have a variety of backup documentation in our office, so we can work with you to determine the purpose.

A: If you go to FGITBSR in Banner, you can type in the fund number and see the current balance under “Current Fund Balance” in the bottom right. Note that this should be a credit balance, and if this shows as a debit balance, this fund is in deficit and that should be resolved with a transfer (see Budget Forms & Instructions). If you monitor multiple funds, you can pull a larger report from Argos by going through the “Non-Budget Data Cube”.

A: For University-related notary services, please contact johansenr@spu.edu to set up an appointment, and plan to bring both your state-issued ID and the document in question (unsigned). We do not currently offer services for documents not related to the University.