Purchasing Authority Thresholds (from July 17, 2023)
| President | 1 | - Any operating budget expenditures included in the annual operating budget approved by the Board of Trustees. - Any amount for institutional contracts with designated funding source. - Any amount for capital projects as long as any projects greater than $250,000 have prior approval by the Board of Trustees (or assigned Committee) as required by policy. |
| VP Business and Finance | 2 | - Up to $150,000 for operating budget expenditures included in the annual budget approved by the Board of Trustees. - Up to $250,000 for institutional contracts and capital projects with designated funding source. - Up to $500,000 for Board of Trustees approved capital projects. |
| Provost/CAO/Other VPs/Asst Provosts | 3 | Up to $75,000 |
| Direct reports to Provost/CAO/VPs/Asst Provosts | 4 | Up to $50,000 |
| Named positions listed below reporting to Level 4 | 5 | Up to $10,000 |
| Named positions listed below reporting to Level 5 | 6 | Up to $5,000 |
Named positions listed below (other roles determined to require purchasing authority) | 7 | Up to $2,000 |
Current Purchasing Authority Thresholds are attached: Purchasing Authority Levels
No exceptions for any roles are allowed.
Remember, once an approved Purchase Order is in place, no further approvals for Requests for Payment are required.