Downloadable Forms

Accounts Payable Downloadable Forms

Accounts Payable Form	Related Policy / Information	Completed Example
Expense Advance Request / Reclass	Expense Advances General Information Purchasing Policy	Example Expense Advance Request / Reclass
Purchasing Card Application / Change Form	Purchasing Card Policy	Example Purchasing Card Application / Change Form
Purchasing Card User Agreement	Purchasing Card Policy
Missing Receipt Affidavit	Purchasing Card Policy Reimbursement General Information Purchasing Policy Travel & Entertainment Policy
Purchase Requisition	Purchase Requisition General Information Purchasing Policy	Coming soon
Request for Payment	Request for Payment General Information Purchasing Policy	Coming soon
W-9 Person / Vendor Search	US Vendors General Information
Request for Reimbursement Jul - Dec 2024	Reimbursement General Information Purchasing Policy Travel & Entertainment Policy	Example Request for Reimbursement Jul - Dec 2024
Request for Reimbursement Jan - Jun 2025	Reimbursement General Information Purchasing Policy Travel & Entertainment Policy
Travel Request Template	Travel & Entertainment Policy Jira Spend Authorization Request
Purchase Order Request Form

General Accounting Downloadable Forms

General Accounting Form	Related Policy / Information	Completed Example
JV Template	General Ledger Transactions	JV Upload Instructions
Detail Code Request Form	Chart of Accounts Information
Banner Update Form - FUND	Chart of Accounts Information
Banner Update Form - ORGANIZATIONS	Chart of Accounts Information
Banner Update Form - ACCOUNTS	Chart of Accounts Information
Banner Update Form - ACTIVITY	Chart of Accounts Information
Banner Update Form - INDEX	Chart of Accounts Information
Contract Review Process	Fixed Asset Procedures

Treasury Downloadable Forms

Treasury Form	Related Policy / Information	Completed Example
Transmittal of Funds Form	Deposits and Transmittal of Funds
Cash Float Agreement	Cash Float Procedures
Cash Float Request Form	Cash Float Procedures

Budget Forms & Instructions

The three forms below are for the three different kinds of transfers we process within the Office of Financial Planning (OFP).

Form

Related Policy

Use

Related Instructions

1.

Transfer Policy

Most common

Transfer will only impact budgeted funds (xxx002, 30200x, or 121001)

BCR Instructions

2.

Transfer Policy

Transfer between the budget and designated (or non-budgeted) funds*

BDCR Instructions

3.

Transfer Policy

Transfer will only impact designated (or non-budgeted) funds

DCR Instructions

*If this transfer will impact more than two designated funds, please fill out both a Budget Change Request and a Designated Fund Change Request (Rows 1 and 3).

All forms should be submitted via Jira in excel form, with approvals recorded in Jira. These forms will auto-assign to the Office of Financial Planning, and we will reassign the ticket based on the approval workflow listed on the ticket.

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