Online Polling with Microsoft Teams and Forms

Overview

Microsoft Teams and Forms are tools that help you create and use online polls. This instruction will guide you in using these two digital tools to gather feedback. Below are essential features that support both in-person and online learning environments.

Some Ideas for Using Online Polling in Teaching:

Icebreaker: Encourages participation and helps build a sense of connection among attendees from the start.
Discussion Starter: Encourages participation, sparks conversation or setting the stage for deeper conversations.
Knowledge Check: A quick way to assess prior knowledge, clarify misconceptions, and identify the muddiest points for learning.
A Quick Survey and Q&A: Gathering common questions or informal student feedback on learning experience

Recorded Workshop: Online Polling Tools for Teaching: Microsoft Forms and Teams

Access Microsoft Teams

Teams is free to all SPU users and is included in SPU's Office 365 license. You can download Microsoft Teams to your laptop following the steps:

Go to Teams Download to download Teams for your laptop.
Sign in with your SPU credentials.

How to create polls using Teams

Go to your Teams channel or a chat you want to send the poll.
Click the "More apps" button [1].
Search "Polls" [2].

Polls Teams

Click the app of Polls.
Add your question and answer options.

Add questions in Polls

If you want to allow multiple answers, click or tap the toggle next to Multiple selections. Also select whether you want to record names of respondents and/or share aggregated results with respondents.
Click "Preview" button.
Preview your poll, and then click Edit if you want to make changes, or click Send if you're ready to post it.

Post Polls in Teams

You can see the result from the Teams channel or chat.

Polls Result in Teams

You also can click "More" to download the result as an Excel file via Microsoft Forms.

More Button

Create Polls via Microsoft Forms in Canvas

Microsoft Forms is a web-based application that allows SPU Staff, Faculty and Students to easily create online surveys and polls. All forms are mobile friendly and do not require the end user to download software.

Access Microsoft Forms

Go to Office.com and sign in with your SPU credentials. Search for Forms, and click the app.
Select New Form or New Quiz or a template.

New Forms/New Quiz

Type a title for your form. You can also provide an optional description.

Name and description

Optional: Select style [1] to create a color scheme or a theme.

Select Add new to add a question.

Add new questions in Forms

Choose an option: Choice, Text, Rating, or Date questions or select the drop-down list to see and choose one of these options: Ranking, Likert, File upload, Net Promoter Score, and Section.
Select Preview [2] on the ribbon.

Select Computer or Mobile.
Select Back to continue editing your form.
After you've complete your form/quiz, you can go Settings [3] to choose who have permission to access this form/quiz.

Settings

Get Embedded Code for Canvas

Click Collect responses [4] on the ribbon.
Go to Embed code [1] and click Copy [2].

Embedded code

This code will be pasted into Canvas.

Embed Microsoft Forms in Canvas

Login SPU Canvas.
Navigate to the course you want to embed the Microsoft Forms.
You can embed Microsoft Form in Rich Content Editor, such as Assignments, Quizzes, Discussions, or Pages.
In the RCE, click Insert from the toolbar and click Embed.

Rich Content Editor

Copy and paste your form/quiz embed code to the box. And click Submit.

Embed code

Check responses

Go back to your Microsoft Forms. Office.com and then select Forms.
Go to the form/quiz you want to check responses.
Click Responses [5] on the ribbon.

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