CIS maintains hybrid learning classrooms, as to facilitate easier interactions between remote students and in-person participants. Below is the list of current hyflex Hyflex classrooms and their available techtechnology, including instructions and our recommended use case.
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Zoom Rooms
DLMH (McKenna) 118
This room offers:
An 85-inch TV, meant to display remote participants large enough for those in-person to see them well.
A Logitech Rally conference bar with a built-in camera, speakers, and microphones
A Logitech Tap touchscreen to control the system, including a Zoom Room License.
An additional Additional boundary mic to pick up sound better capture audio from the middle to and back of the room better
An additional Additional PTZ camera mounted on the front table to capture the professor
Projector and speakers
Document camera, podium PC, and a laptop connection
CREM202
This room offers:
An 85-inch TV, meant to display remote participants large enough for those in-person to see them well.
A Logitech Rally conference bar with a built-in camera, speakers, and microphones
A Logitech Tap touchscreen to control the system, including a Zoom Room License.
Document camera, podium PC, and a laptop connection
Projector and speakers
Zoom Room Instructions
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To run the meeting on the Zoom Room account
To Get Started: simply touch the Logitech Tap touchscreen, unlock it with passcode: 778338 (SPUEDU on the keypad), and select Start Meeting.
To Invite Users: select Invite and under the Contacts tab, type in users' emails if they have an SPU email, or send them a direct link via email under the Email tab.
You can also pull up the Meeting Information (Meeting ID, Passcode, Dial #, etc.) if you select the green shield with a checkmark on the main meeting menu.
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If you want to schedule the meeting and invite users ahead of time, navigate to the section below: To run the meeting on your personal SPU account. |
To Share Content: you can select the Share Content button, which will provide the Sharing Key for the Zoom desktop application, as well as the browser URL for content sharing if you are using a webpage on the device you are sharing content with. You can share content with your laptop, iPhone/iPad, or the classroom PC.
To display your content to the in-person students too, make sure to use the classroom PC or plug in your laptop to the HDMI and turn on the projector.
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When using the Share Content function, the option to see the Gallery or Dynamic view of remote users is grayed out. Thus, if you want to share content to remote students but still see a gallery view of remote students on the TV, you must join the meeting as a full participant. Make sure to add yourself as a co-host or host if you have turned off Share Screen for normal participants (see the Security section below). You can yourself as co/host by selecting Participants > select your user > Make Host or Make Co-Host. Then to see remote users while content sharing, you can select View from the touchscreen meeting menu and select Gallery/Dynamic view. You can also select Gallery/Dynamic directly if you run the meeting & share content directly from your personal account, as seen in To Share Content in the section below. |
To run the meeting on your personal SPU account
To Get Started: if you schedule your meeting ahead of time and invite the Zoom Room account svc_zoomroom1@spu.edu (DLMH118) or svc_zoomroom2@spu.edu (CREM202), then you can simply touch the Logitech Tap touchscreen, unlock it with passcode: 778338 (SPUEDU on the keypad), and join the meeting after you start it on your laptop, phone, or the classroom PC. You can also join the meeting from the touchscreen with Join Meeting, using the meeting ID and passcode.
You can also invite your remote participants ahead of time for class by using your personal SPU account to schedule the meeting ahead of time.
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Make sure to make the Zoom Room account a co-host to control more directly from the touchscreen. |
To Share Content: Share content directly from the device running the meeting.
By sharing content directly as a host or participant, the remote students can see the content and you have the option to display a gallery view of remote users (instead of only your content) on the TV by selecting View on the touchscreen controller and selecting Gallery/Dynamic view.
To display your content to the in-person students too, make sure to use the classroom PC or plug in your laptop to the HDMI and turn on the projector.
To Invite Users: If you didn’t invite all the users ahead of time, you can invite them directly from the device running the meeting, or from the touchscreen (if the Zoom Room account is joined as co-host) in the Invite section > select SPU contacts under the Contacts tab or email the Zoom link directly under the Email tab.
Other Functions on the touchscreen:
Mute: mutes the microphones on the conference bar
To mute/unmute participants select Participants > Mute all/Unmute All
Stop Video: turns off the camera on the conference bar
Security: From this secondary menu you can:
Lock Meeting
Enable Waiting Room
Hide Profile Pictures
Determine participant abilities:
If they can share their screens
Who they can use the chat with during the meeting
If they can rename themselves
If they can unmute themselves
If they can start their video
If they can share their whiteboard
You can also Suspend Participant Activities
View: you can see the Speaker, Thumbnail, Gallery, and Dynamic views.
Dynamic view: “Viewers will see video frames shift dynamically in real-time as participants raise their hands or begin speaking, so colleagues know where to focus their attention.”
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Both the Gallery and Dynamic options are grayed out when using the Share Content function. To see these views while sharing content, see To Share Content in the sections above. |
Switch Camera (This only applies to DLMH 118): Switch to the tabletop PTZ camera to get a view of the whiteboard and the speaker.
As this camera doesn’t have the option to auto-track, use the included remote to adjust the camera view as needed.
Camera Controls: you can use Manual controls set the camera’s view, use Speaker-Focus, or Auto-Frame groups of people.
Mirror Effect: toggle this option to display the view of the conference bar camera, to ensure that the classroom view is sufficient for remote users.
Record: this option has been restricted on the Zoom Room account as it is a shared account in the classroom. To record meetings, use your personal device that is running the meeting as a host or joined as a co-host.
More: use the Chat, Reactions, turn on Captions, make Breakout Rooms, and see the Whiteboard Settings.
End: End the meeting for all or participants
Settings (gear icon in the top right corner): In general, you will not need to use any of these settings
Select Microphone
Select Speaker
Select Camera
Statistics
Help
About
See Advanced settings
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follow the link above for Zoom Room instructions.
Other Hybrid Rooms
DH356
This room offers:
PTZ camera with auto-framing & wide view of the presenter
Lapel microphone for presenter audio capture
Laptop-input connection that both charges the device and uses auto-detection to turn the system on/off
Flexible doc cam that can be used as a secondary camera in conferencing & recording
Tabletop button panel controller
Projector and speakers
EH112
This room offers:
PTZ camera with auto-framing & wide view of the presenter
Lapel and handheld microphone for presenter audio capture
Document camera, podium PC, and a laptop connection
Tabletop touch panel controller
iPad as a secondary room controller
Projector and speakers
OMH109
This room offers:
PTZ camera with auto-framing & wide view of the presenter
Additional PTZ camera with a wide view of the audience
Lapel and handheld microphone for presenter audio capture
Additional ceiling boundary microphones for audience audio capture
Document camera, podium PC, and a laptop connection
Tabletop touch panel controller
iPad as a secondary room controller
Projector and speakers