Vendor Payments
Paymerang
Effective December 2023, Seattle Pacific University has partnered with Paymerang to provide streamlined payment processing to its vendors. Payments will be primarily issued via Paymerang as the preferred route of issuing, confirming, and reconciling vendor payments. The implementation of this change is expected to improve the vendor experience for our suppliers and improve efficiency for all stakeholders by providing:
Enhanced payment delivery
Paymerang specializes in quick processing and delivery of payments; including check printing and mailing, credit card processing, and large ACH batch processing. Their team will provide a quick turnaround to a vendor’s receipt of payment and provide dedicated support to resolve any issues.
Expanded vendor payment options:
Vendors are now able to select and opt into whichever payment method fits their business needs including:
Check
ACH / Direct Deposit
Credit Card (Visa)
Increased savings, process efficiency, and greener carbon footprint
More electronic payments reduce our consumption of paper check stock, mailing services, as well as efforts dedicated to issuing, reconciling and managing the processing of payments. Paymerang also provides quarterly rebates that offset the cost of the service and provide substantial savings back to the university.
This transition has no effect on established purchasing policies and is expected to improve our vendor’s experience in doing business with the university. The Accounts Payable Team of the Controller’s Office is the university’s primary and dedicated point of contact for faculty and staff needing assistance in all matters related to processing vendor invoices. All inquiries should be escalated by contacting the APTeam@seattleu.edu. We look forward to assisting you!
Luis F. Almanzar
Accounts Payable Manager
206-398-4423
lalmanzar@seattleu.eduTo download a Request for Payment form, please visit the Accounts Payable Forms page.
Introduction
Request for Payment (RFP) forms are completed when a payment is due to an individual, vendor, company, firm, or other organization outside the University that has provided, or will be providing, a product or service to the University. If the payment is for services rendered or goods purchased in the past, the payment will reference the invoice(s) provided to the University from the issuing company. If the payment is for future services or goods, the Request for Payment will refer to applications or other forms associated with the purchase or service provided by the issuing company.
If expenses total $25,000 or more, a Purchase Order is required.
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Request for Payment
Department orders goods/services.
Vendor ships goods or provides services to department.
Vendor forwards invoice to Accounts Payable department for processing.
Accounts Payable checks the invoice, opens a Jira ticket, and forwards to originating department for review and approval via Jira.
Department Requisitioner completes RFP, attaches the original invoice and forwards to Department Approver (with Purchasing Authority) via Jira.
Department Approver reviews and approves the RFP in Jira and forwards to Accounts Payable.
Accounts Payable verifies Purchasing Authority.
Accounts Payable issues payment to vendor.
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Rush Checks
If a department submits a request for payment within five days of an invoice being due, a Rush Check may need to be raised. Accounts Payable will work with departments to determine if this is necessary.
When a department requests a rush check, the request must be approved by the Accounts Payable Supervisor.
If the request is received prior to 3:30pm, it will be ready the next day.
Due to the manual processes required for rush checks, the department will be charged a $75.00 processing fee.