Please follow these instructions for the hybrid rooms around campus that are licensed for Zoom Rooms.
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To schedule meetings ahead of time for students and for ease of content sharing during your meeting, we recommend using your personal SPU Zoom account to start the meeting on the podium PC or your SPU laptop and simply inviting the Zoom Room to co-host.
To Get Started: simply touch the Logitech Tap touchscreen, unlock it with passcode: 778338 (SPUEDU on the keypad), and on your main Zoom device (podium PC or laptop), invite the relevant Zoom Room account after you have started the meeting. Then accept the meeting on the unlocked touchscreen.
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Make sure to make the Zoom Room account a co-host to control more directly from the touchscreen. |
To Share Content: Share content directly from your device running the meeting.
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To display your content to the in-person students too, make sure to use the classroom PC or plug in your laptop to the HDMI and turn on the projector.
To Invite Users: If you didn’t invite all the users ahead of time when scheduling the meeting, you can invite them directly from the device running the meeting, or from the touchscreen (if the Zoom Room account is joined as co-host) in the Invite section > select SPU contacts under the Contacts tab or email the Zoom link directly under the Email tab.
Other: Make sure to go to View > turn off Mirror Effect to ensure that the remote users won’t see any of your whiteboard writing as backward
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Other Functions on the touchscreen
Mute: mutes the microphones on the conference bar
To mute/unmute participants select Participants > Mute all/Unmute All
Stop Video: turns off the camera on the conference bar
Security: From this secondary menu you can:
Lock Meeting
Enable Waiting Room
Hide Profile Pictures
Determine participant abilities:
If they can share their screens
Who they can use the chat with during the meeting
If they can rename themselves
If they can unmute themselves
If they can start their video
If they can share their whiteboard
You can also Suspend Participant Activities
View: you can see the Speaker, Thumbnail, Gallery, and Dynamic views.
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Both the Gallery and Dynamic options are grayed out when using the Share Content function. To see these views while sharing content, see To Share Content in the section above. |
Switch Camera (This only applies to DLMH 118): Switch to the tabletop PTZ camera to get a view of the whiteboard and the speaker.
As this camera doesn’t have the option to auto-track, use the included remote to adjust the camera view as needed.
Camera Controls: you can use Manual controls set the camera’s view, use Speaker-Focus, or Auto-Frame groups of people.
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Mirror Effect: toggle this option as OFF so any whiteboard writing is not displayed backward for remote users |
Record: this option has been restricted on the Zoom Room account as it is a shared account in the classroom. To record meetings, use your personal device that is running the meeting as a host or joined as a co-host.
End: End Meeting for All or Leave the meeting with the Zoom Room account
Settings (gear icon in the top right corner): In general, you will not need to use any of these settings
Select Microphone
Select Speaker
Select Camera
Statistics
Help
About
See Advanced settings
More:
Chat: Send messages to all participants
You can display the full chat or notifications on the TV (for in-person participants) by selecting More > Chat > click on the settings gear icon > toggle Show full chat panel on TV and/or Show notification on TV as on
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If in-person students want to join the chat, they will have to join as a full participant of the Zoom meeting on a personal device |
Reactions: Raise hand or display emojis on your participant square
Captions: Show Captions, select My Speaking Language, set the caption size in Caption Setting, Enable Manual Captioner, Disable Captions
Breakout Rooms
If you select Recreate in the bottom right, it will allow you to set the Room Amount and how the rooms are assigned (automatically, manually, or allow participants to choose)
Additionally, you can edit the current Breakout Rooms from this main menu; Add Room as needed, rename each room by selecting the pencil icons next to the room names, hide/display the participant list in each room by selecting Extend All/Collapse All
Select Open All Rooms at the top-left to start the breakouts and hit End All Rooms to manually close all
Additional Breakout settings can be found by pressing on the gear icon in the bottom-right: Allow participant to choose room, Allow participant to return to the main session as any time, Automatically move all assigned participants into breakout rooms, Auto close breakout rooms, Countdown after closing breakout room, Set countdown timer
Whiteboard Settings: turn on Allow Participants to Share Whiteboards, set who can initiate new whiteboards and who can start sharing when someone else is sharing
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Alternative Way to Run Your Zoom Meeting
This way details how to run the meeting directly from the Tap touchscreen:
To Get Started: simply touch the Logitech Tap touchscreen, unlock it with passcode: 778338 (SPUEDU on the keypad), and select Start Meeting.
To Invite Users: select Invite and under the Contacts tab, type in users' emails if they have an SPU email, or send them a direct link via email under the Email tab.
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If you want to schedule the meeting and invite users ahead of time, navigate to the section above: Our Recommended Use Case. |
To Share Content: you can select the Share Content button, which will provide the Sharing Key for the Zoom desktop application, as well as the browser URL for content sharing if you are using a webpage on the device you are sharing content with. You can share content with your laptop, iPhone/iPad, or the classroom PC.
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When using the Share Content function, the option to see the Gallery or Dynamic view of remote users is grayed out. Thus, if you want to share content to remote students but still see a gallery view of remote students on the TV, you must join the meeting as a full participant. Make sure to add yourself as a co-host or host if you have turned off Share Screen for normal participants (see the Security section below). You can yourself as co/host by selecting Participants > select your user > Make Host or Make Co-Host. Then to see remote users while content sharing, you can select View from the touchscreen meeting menu and select Gallery/Dynamic view. You can also select Gallery/Dynamic directly if you run the meeting & share content directly from your personal account, as seen in To Share Content in the Our Recommended Use Case section above. |
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Invite Zoom Rooms to a Teams Meeting
From the Zoom Room Tap touchscreen:
Select Home > Join.
Select the Teams icon at the bottom of the pop-up page.
Input the meeting IP > Join.
Input the meeting passcode.
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Please contact the CIS HelpDesk at (206) 281-2982 if the Zoom Room system is not functioning as expected. |
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