Introduction
Amazon Business is the preferred and recommended vendor for purchasing business items effective 10/18/2023. Going forward, all SPU Amazon purchases must be made through this central Amazon Business account. Accordingly, this policy establishes guidelines and principles for fiscally responsible utilization of the SPU Amazon Business account.
Eligibility
Prospective account users are required to meet each of the following requirements:
A full-time faculty or staff member of Seattle Pacific University
A United States resident
If you meet these eligibility requirements, then please follow this Account Registration Process.
User Roles and Permissions
User Roles:
Administrators manage business accounts. For example, they can invite other users to join the business account, and manage shared payment methods, shipping addresses, and delivery preferences.
Buyers (Requisitoners) place orders for the organization after they are assigned permissions by the Administrator.
Finance users access, customize, and schedule Amazon Business reports.
Tech users manage domain names, authentication methods, API keys, and IT system integrations such as purchasing systems, transaction data, and single sign-on.
Description of roles and related permissions:
A person can have multiple user roles.
Administrators assign permissions as part of the invitation process, and edit permissions in Business settings at any time.
Administrators can add additional administrators to business accounts and groups.
Administrators can remove other administrators from business accounts and groups.
Purchasing Methods
Account users must pay with the “Pay By Invoice - Provided by your organization” payment method. Any other method, such as using a P-Card, is prohibited. Finance will be conducting periodic audits to ensure that account users are paying with the correct method.
Authorized Purchases
The central SPU Amazon Business account must only be used for business expenditures that are in accordance with SPU purchasing policies (link business expense policy). The Amazon Business account may not be used for personal use. Finance will have access to all purchasing history made through the Amazon Business account, and will conduct periodic audits to ensure that expenditures are in alignment with SPU purchasing policies.
Prohibited and Restricted Purchases
There are several product categories that have been restricted or banned on the SPU Amazon Business account. Such items will contain a “Company Restricted” message; however, the requisitoner should ensure that purchases are made with fiscal prudence and align with SPU purchasing policies. Group Administrators are strongly encouraged to frequently audit the groups that they are responsible for to ascertain all purchases made are in accordance with SPU purchasing policies. You are responsible for all purchases that are made under your name in the account.
The following categories have been banned on the SPU Amazon Business account:
Alcohol products
Tobacco products
Weapons
The following categories have been restricted on the SPU Amazon Business account:
Computers - All computer and computer-related purchases will be sent to the Computer and Information Systems (CIS) department for review and approval
Furniture - All furniture purchases will be sent to the Facilities department for review and approval
Gift Cards - All gift card purchases will be sent to the Office of Sponsored Programs for review and approval
Approval Process
Account Security
Returns
Compliance
Contact Information
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