Budgeted Transfers
Transfers between account types (i.e. labor to expense, etc.) are not allowed.
Transfers cannot move funding out of vacant labor lines unless funding backfill for the position in question. These transfers must have pre-approval from the CFO. If the transfer is taking place in tandem with a change in responsibilities for the vacant position (and therefore a permanent decrease in salary will occur for this role), note this in explanation.
Transfers cannot move money out of ID charge accounts as this is considered revenue by another department. If you believe this amount to be inaccurate, please raise the issue with budget@spu.edu.
Designated Transfers
Designated fund transfers should be within the intent of the original funds.
Transfer accounts should always balance with their sister accounts. One account will be used for the fund-organization you are pulling funding from (debit or decrease), the other will be used for the fund-organization you are moving funds to (credit or increase). Most often, you’ll be using one of the three pairings listed below, ordered by general campus frequency of use:
Discretionary Scholarship/other Transfers: 80803 (Debit, decrease) / 80813 (Credit, increase)
Discretionary Plant (Facilities) Transfers: 80808 (Debit, decrease) / 80818 (Credit, increase)
Mandatory Scholarship/other Transfers: 80503 (Debit, decrease) / 80512 (Credit, increase)