An Expense Advance Request is used for acquiring University funds for employees traveling or purchasing goods on the University’s behalf prior to departure or purchase. An expense advance is only issued when other payment tools do not fit the situation.
To receive an expense advance:
You must be a permanent employee or authorized student leader
You must be able to obtain the necessary cash for purchases or travel expenditures as the advance will be deposited directly into your bank account for withdrawal
Complete Expense Advance Request/Reclass form (LINK) and submit to Finance, via Jira.
An Expense Advance Reclass must be provided within 15 days of the completion of expenditure or return from travel. If the Reclass is not completed within 30 days, the amount will either become taxable income to the employee or deducted from the employee’s next paycheck in accordance with IRS requirements.