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QP Stationery Approval Process

QP Stationery Approval Process

Owned by Arendt, Michelle
Jun 18, 2025

SPU orders business cards, letterhead and stationery through the QP storefront: https://spu.atlassian.net/wiki/spaces/UCE/pages/36548853

When an order is placed, QP sends a proof for approval to the approver (Updated to Karen Isbell - emmbudget@spu.edu in June 2025)

  1. Receive “Approval Confirmation” email from Quality Press

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  2. Login required

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    2. This login was set up individually with QP directly (not connected to UC generic email)

    3. After logging in:

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  3. Approve proof

    1. Check for spelling errors, check email and phone number

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  4. Submit for approval.

  5. These orders usually have “ordered by” or a “memo” → the invoice can be sent to this person or to the person on the stationery.

  6. Invoices are emailed to ucofficemgr@spu.edu and then forwarded to the SPU staff member/department.

 

QP Stationery Invoices:

  1. After an order is placed, the invoice is emailed to emmbudget@spu.edu

  2. Forward the invoice to the person who placed the order or whoever is on the stationery.

    1. The department is responsible for processing the RFP with Finance to remit payment to QP.

  3. Monthly, QP will send a statement of outstanding invoices.

  4. I send email reminders to the outstanding invoices based on the statement.

    1. In the past, there has been confusion on the Finance/RFP side. This is the department responsibility.

    2. Finance works with the RFP Jira ticket, which the department should have access to.