2.1.1 Enter Time Worked
Audience: Hourly Employee
Purpose
This job aid guides hourly employees through the steps to enter time in Workday.
Navigate to Time
There are several ways to navigate to the Enter My Time task. A few are listed below.
From the Global Search Bar
Type in enter my time, then select the Enter My Time report.
The Enter Time Calendar will display.
From the Worker Profile related Actions button
Select Time and Absence, then Enter My Time.
The Enter Time Calendar will display.
From the Global Navigation Menu
Select the Global Navigation Menu icon and scroll to Time.
Under Enter Time, select This Week, Last Week, or Select Week then select the date corresponding with the week.
Select OK.
Enter Time Worked
NOTE: ♦ QUARTER-HOUR ROUNDING
The number of hours worked are calculated using the quarter-hour rounding method. This means that arrival and departure times are rounded to the closest quarter of the hour when reporting hours on a timesheet.
If an odd number of minutes are usually worked (Example: one hour 20 minutes three times per week), talk to your supervisor about how to make sure you are not shorted on your hours. Since 20 times three equals one hour over the course of the week, entering 15 minutes twice during the week and 30 minutes once would balance out to one hour.
If an employee arrives or leaves between:
:00 to :07 minutes after the hour, enter as the top of the hour
:08 to :22 minutes after the hours, enter as a quarter after the hour
:23 to :37 minutes after the hour, enter as the half hour
:38 to :52 minutes after the hour, enter as three quarters past the hour
:53 to :60 minutes after the hour, enter as the top of the hour
Examples:
Arriving at 8:07 am would be entered as 8:00 am
Arriving at 8:08 am would be entered as 8:15 am
Arriving at 8:23 am would be entered as 8:30 am
Arriving at 8:38 am would be entered as 8:45 am
Arriving at 8:53 am would be entered as 9:00 am
To enter time:
There are several ways to enter time on the Enter Time calendar. A few are listed below.
On the time entry calendar, select the day for which you want to enter time.
The Enter Time window displays. Complete all required fields.
Select OK.
Complete all calendar entries according to the time worked. The Total Hours update and display above the calendar.
Select any time block to make necessary corrections.
In the time block window, select OK to save corrections or Delete to remove a time block.
Select Review, then Submit.
Enter Time Multiple Entry Type
From the Enter Time Calendar:
From the Enter Time Calendar page, open the Actions drop down menu.
Select Enter Time by Type.
Select a date corresponding with the week and select Next.
On the Enter Time by Type page, click into the Time Type field to select the; Time Entry Code: Worked Time, or eligible Absence.
Tip: If another row to add an additional Time Type is needed, click on the + to add a new row. For example, if you have both time worked and vacation or sick time for the same day.
To enter time for another week, click the … button to open more actions, then select from the options available.
Click Save and Close.
On the Enter Time Calendar page, select Review to submit your time.
Select the Period to submit and then select OK.
Enter Time Quick Add
From the Enter Time Calendar:
From the Enter Time Calendar page, open the Actions drop down menu.
Select Quick Add.
Select a date corresponding with the week and select Next.
On the Quick Add page, select the Time Type; Worked Time, or eligible Absence.
Click Next.
Enter time block details, as shown in the image below.
Click OK.
On the Enter Time Calendar page, select Review to submit your time.
Select the Period to submit and then select OK.
Submit Time
From the Enter Time Calendar:
Select Review to submit your time. The Review button will only be actionable when there is time to review and submit.
Select the Period to submit and then select OK.
View Details of Submitted Time
From the time entry calendar:
Select a time block to view detailed information about your time entry.
Select the View Details button.
Select the Reported tab to view reported work time.
Select the Calculated tab to view calculated time.
Select the History tab to view the process history of a particular time entry.
Modify Previously Reported Time
From the Time application:
Under Enter Time, click Select Week.
Select a date corresponding with the week.
Select OK. Your reported time displays on the calendar. Approved items display with a green bar on the left side of the time block and an Approved status.
Select the time block. A window displays.
Edit the details of the time block and select OK or Delete.
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