1.10.3 Accessibility Pages and Tasks
Audience: Employee
Workday Accessibility
This overview provides guidance on navigating Workday when using assistive technologies, including screen readers and keyboards, and tips on how to interact with Workday.
This document also covers accessibility tips for global elements in the page structure, components and controls used across Workday, and specific pages and tasks. We organized the topics within each section alphabetically.
To view this content within Workday, access the Accessibility Interaction Overview task. You can navigate to this task via the Search box. If using a screen reader, the Accessibility Overview button is the second tab stop on every page.
Pages and Tasks
Accessible W-2
The Accessible W-2 exists to provide users with an accessible complement to the W-2 tax form. To use it:
Select your Profile photo.
Select My Account > Change Preferences.
Under Account Preferences, select the Simplified View checkbox.
Select OK to submit the change.
Select your Profile photo, then select View Profile.
From the worker profile, choose the Pay tab.
Choose the Tax Documents tab.
Select the Accessible Form button, which shows an accessible HTML version of the W-2 form.
Guided Tours
When using a task with a guided tour, you can select the:
Close button to dismiss the Help Available pop-up.
Do not display this message again checkbox to prevent the Help Available pop-up from displaying in the future.
Show Me button to display the guided tour.
When you select the Show Me button, your screen reader announces the initiation of the tour.
In the guided tour, Workday displays question mark buttons next to fields with help text. Select a question mark button to view help text in a pop-up.
Use Tab to navigate the following elements:
Field that corresponds to help text.
Close button on the pop-up.
External links on the pop-up (optional).
Notifications
To navigate the notifications:
Tab to the left pane with notifications.
Use up arrow to navigate to more recent messages.
Use down arrow to navigate to older messages.
Set focus on a message on the left panel to have it display in the right reading pane.
Org Charts
You can use a screen reader to navigate between people on Workday org charts. With your screen reader set to Forms mode, use:
Left arrow to navigate horizontally to the left between people in a level.
Right arrow to navigate horizontally to the right between people in a level.
Up arrow to navigate vertically upwards between organization levels. The initial focus goes to the first person in each level.
Down arrow to navigate vertically downwards between organization levels. The initial focus goes to the first person in each level.
Enter on the current person to navigate to the worker’s profile.
Skip to Main Content
On every page in Workday, there is a hidden Skip to main content link that is the first tab stop with a keyboard.
Activating the Skip to main content link moves focus directly to the main content region.
Entering Time Calendar
For Enter Time and other calendar-related tasks, Workday provides an alternative calendar that you can use instead of the standard calendar. Use the Tab button to access the Alternative Calendar View link.
Workday continues to display the alternative calendar until you change the view back to the standard calendar.
Use the Tab button to navigate between links (e.g., “Enter Time” on the Enter My Time task), as well as to edit previously entered dates.
Use the headings of each date to determine which day to enter time.
Time Off and Absence Calendar
Workday has an accessible absence and time off calendar with enhanced functionality for screen reader and keyboard users. To navigate through the calendar, use:
Tab to focus on the calendar.
Up, down, left, and right arrows to navigate through dates on the calendar.
Enter or spacebar to select (or clear) the focused date.
Shift while using the arrow keys will select multiple days.
Tab to focus and interact with any previous requests or other events in the month.
Home key to navigate to the beginning of the week that currently has focus.
End key to navigate to the end of the week that currently has focus.
Control + Home to navigate to the first date of the month.
Control + End to navigate to the last date of the month.
Absence and Time Calendar
Keyboard-only users can now display additional contextual information. The tooltip meets Workday accessibility standards.
To show the tooltip, hover or use the Tab key to place focus on the event.
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