Move OneNote 2016 Notebooks stored on Matthew to Sharepoint
Overview
Due to Microsoft ending Security Updates for OneNote 2016, SPU will be moving to OneNote for Windows 10. In order to use OneNote for Windows 10, all notebooks must be stored on Onedrive or SharePoint. This means all of the notebooks that are stored in department file shares on Matthew must be moved to Departmental SharePoint sites. The instructions below will outline the steps required to migrate OneNote 2016 notebooks to SharePoint.
All notebooks must be moved to SharePoint otherwise the data will be lost as OneNote 2016 will be pulled from all computers on campus and will not be available for download in January 2020
Table of Contents
Video
Steps
Steps | Relevant Data and Screenshots |
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In your preferred Internet browser, navigate to the document library in your department's SharePoint site that you wish to store your OneNote notebook Copy everything in the site's URL before .../Forms/... to be used in a later step
For Example, you would copy the section marked in red in the following URL: https://spuonline.sharepoint.com/sites/CIS/HelpDesk/HelpDesk%20Projects/Forms/AllItems.aspx |  |
In Mattew, locate the notebook that needs to be migrated
Make note of this location as we will revisit it in the last step
The Notebook should be in a folder with the same name, which in our case is Important Notebook The folder should contain an Open Notebook.onetoc2 and files with the names of the sections in the notebook such as Project Notes.one |
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Double-click Open Notebook in the Notebook folder to open the notebook in OneNote 2016 |
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Right-click the notebook and select Properties | |
Click Change Location | |
In the address bar of the file browsing window, paste the URL that was copied in the first step
If needed, navigate further using the user interface in the file explorer window
When in the desired save location, click Select
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Confirm that the notebook is in the SharePoint location
This version of the notebook is only a copy. The original will still exist on Matthew until manually deleted. | |
Delete the original notebook folder and its contents to ensure notebook collaborators are actively using the new instance on SharePoint
As a precaution, you may choose to upload the original notebook to an archive location on your department's SharePoint site before deleting the instance on Matthew. Such an archive should only be temporary and marked for future deletion |
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