Manage Mailbox Size

As a shared resource, all SPU users are encouraged to keep their mailboxes organized and remove unnecessary content. Some of the best ways to do so are:

• Deleting messages you don’t need any longer

• Sharing files using OneDrive rather than as attachments in email

  • Deleting attachments from emails, especially if multiple versions exist.

• Cleaning up temporary folders (Deleted Items, Junk Mail, etc.)

If your mailbox size is at or near its limit, here are some tips to reduce your mailbox size quickly:

• Review your mailbox folder sizes for “hidden” volume

• Archive older items

• Review very large messages

• Empty Deleted Items, Junk Mail, and/or Sent Items folders

Use the steps shown in this article to perform these tasks: https://support.microsoft.com/en-us/office/manage-my-mailbox-size-in-outlook-792b521c-3f4e-404e-b436-9c197bad6f45