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Scheduling Class Meeting on Microsoft Teams via Canvas

Scheduling Class Meeting on Microsoft Teams via Canvas

Table of Contents

 

Overview

Microsoft Teams Meetings is an LTI app, included with Microsoft Education, that allows instructors to integrate Teams meetings directly into their Canvas courses. Within Canvas, instructors can schedule one-time or recurring meetings, view past and upcoming sessions, and join Teams meetings without leaving the Canvas course site.

Access Microsoft Education in Canvas

  • Navigate to the Canvas course you want to schedule Teams meetings.

  • Select Microsoft Education from the course navigation menu.

  • Select the Continue Setup.

Microsoft Education course menu and Continue setup button
Microsoft Education course menu and Continue setup button

  • On the next page, Course Settings, go to the General section. Leave the default features enabled (Microsoft Teams Meetings and OneDrive are turned on by default).

  • Select Done

Optional: To stop receiving email notifications about new features and service changes for the Microsoft 365 LTI app, go to Notifications and switch off Email Notifications.

Course Settings page showing General features (Microsoft Teams Meetings and OneDrive enabled by default).
Course Settings page showing General features (MS Teams Meetings & OneDrive enabled by default).

  • Wait for your class to finish setting up. This may take a couple of minutes. Once setup is complete, a dashboard will appear with tiles for the features you enabled (e.g., OneDrive, Teams Meetings).

Dashboard view showing the available feature tiles OneDrive and Teams Meetings
Dashboard view showing the available feature tiles — OneDrive and Teams Meetings

You can return to this dashboard anytime by selecting Microsoft Education from your Course Navigation menu.

Schedule a Teams Meeting in Canvas

  • Select the Microsoft Education from the course navigation menu.

  • Select "Teams Meetings.”

Dashboard view showing Teams Meetings highlighted
Dashboard view showing Teams Meetings highlighted

  • Click the button of New meeting to create a Teams meeting.

Click the 'New Meeting' button to create a Microsoft Teams meeting
New Meeting Button

  • Enter your meeting's information and click Add entire class to add attendees.

Screenshot 2025-09-02 at 10.32.02 AM.png
Form to enter meeting details with the “Add entire class” button to include all attendees.

When scheduling the meetings, you can choose to set up either a one-time meeting (such as office hours or a special session) or a recurring meeting (such as weekly class sessions). To create a recurring meeting, click on Make recurring and choose the frequency and duration that match your class schedule.

  • Click Send.

Join a Teams Meeting

  • To begin a scheduled meeting with your students, select the Join button.

Screenshot 2025-09-02 at 10.42.01 AM.png

  • When joining a meeting, your browser will prompt you to choose between joining in the browser or opening the Teams app. For the most stable experience and full feature set, we recommend using the Teams app.

If you don’t already have it installed on your computer, please visit the SPU IT wiki for instructions on how to download and install Microsoft Teams.

Retrieve Recording Teams Meetings