Track and Manage Teams Meeting Attendance

Overview

Enable attendance reports to view and download important attendance details, like who attended and what time people joined and left, during and after your meeting.

Turn attendance report on

To be able to Track and Manage Teams Meeting Attendance, organizers need to turn Attendance Reports on in the meetings they create.

How to turn on Attendance Reports

Before a meeting

To turn attendance reports on or off before a meeting, first select the Teams calendar version you’re using. To use the new Teams Calendar, see Get started with the new calendar in Microsoft Teams.

New Calendar:

To turn the attendance reports on and off:

Select Calendar
in Teams.
Select an event and select Edit
> More options.
In Event, select Meeting options .
In Participation
, turn the Allow attendance report toggle on or off.
Select Save.

For more help managing meeting attendance reports, contact your IT admin.

Classic Calendar:

To turn attendance reports on or off:

Select Calendar
in Teams.
Select a meeting or event.
Select Edit.
In the meeting description, press and hold Ctrl and select Meeting options.
In Participation , turn the Allow attendance report toggle on or off.
Select Save.

For more help managing meeting attendance reports, contact your IT admin.

During a Meeting

To turn attendance reports on or off during a meeting:

Start a Teams meeting.
Select More actions > Settings > Meeting options in your meeting controls.

In Participation turn the Allow attendance report toggle on or off.

Select Save.

View and download attendance reports

View and download Teams attendance reports directly in Teams after an event ends. Reports are stored along with the organizer’s other data, like emails and contacts.

Organizers and co-organizers can view and download attendance reports in the event chat about five minutes after the event ends. Recurring meetings will have a unique attendance report for each instance of the series.

To view and download an attendance report:

Select Chat in Teams.
Open the past meeting or event chat.
Select the Attendance tab.
Select Download to download the attendance report as a .csv file.

You can also download an attendance report during a meeting by selecting People in your meeting controls and selecting More actions > Download attendance list in the Participants pane.

Notes:

If the event organizer leaves the org, reports are permanently deleted and can’t be retrieved.
Co-organizers can only view and download reports from events scheduled in Teams, not Outlook.

Hide identity in attendance reports

You can decide whether you want your identity shown in attendance reports.

To hide your identity in attendance reports:

Go to Settings and more > Settings in Teams.
Select Privacy .
Turn the Identify me in attendance reports toggle on or off.

Engagement information

Organizers with Teams Premium can view and download meeting engagement data such as total reactions, raised hands, cameras turned on, and more in the Attendance tab after a scheduled meeting or webinar.

Known issues and limitations

In meetings with more than 120 participants, the attendance report available during the meeting will only include some attendees. The post-meeting report will contain all attendees.
The report doesn't include insights from deleted breakout rooms.
The report doesn't currently include view-only attendees.
If a channel meeting is in progress and someone starts a second meeting within the same channel conversation, an attendance report will be available only for the second meeting.
If someone waits in the lobby and doesn't get admitted to the meeting, they won't be included in the report.
When a participant is on hold in a meeting, their info is still included for this period of time in the attendance report.
Attendance reports aren't supported for instant channel meetings.
Engagement reports limit how many actions are logged for each attendee (hand raises, mutes/unmutes, etc.).
Co-organizers can't access attendance reports for channel meetings.