Lobby Settings in Teams Meeting Options
Table of Contents
Overview
If a Teams meeting is set to “Only people in my organization,” guests and external users (students using personal emails or guest speakers) cannot join directly and will be placed in the lobby. To let them in, the organizer (instructor) must manually admit them. Using the default setting “People in my organization and guests” allows invited guests to bypass the lobby automatically. This option works well if you have guest speakers joining the class.
Lobby settings in Meeting Options
Open Teams
Open Teams and go to the Calendar Click on the New Tab.
Meeting Details
Fill in the meeting details (title, date, time), Make sure to enable Teams, for online meetings, add your students/guests’ email addresses in the “Invite people” field (they don’t need Outlook; any valid email works). Click Save when done.
Calendar
Visit Calendar on Teams, click on the meeting tab, and then click on the “Edit” that will appear next to the meeting.
More Options
Click More options (or Meeting options after you save the meeting).
Bypass the lobby
In the Meeting access click the drop-down menu to choose Who can bypass the lobby? Choose from the available options.
People dialling in can bypass the lobby
By enabling the “People dialling in can bypass the lobby”, People who join by phone will skip the lobby and enter the meeting immediately.
Who can admit from the lobby
Select the appropriate option on “Who can admit from the lobby”.
Users Allowed to bypass the lobby
Enable “Users Allowed to bypass the lobby”.
Send the invite
Click Send the invite as usual.
If you plan to use pre-assigned breakout rooms in Microsoft Teams, we recommend setting the lobby option to “Only people in my organization.” This setting reminds students log in with their SPU account, which is required for pre-assignment to work correctly. If students join as guests or with personal accounts, Teams cannot match them to the roster, and they will not be placed in the correct breakout room. However, this may require extra communication because students who do not log in will be placed in the lobby. To avoid issues, include clear instructions in your Canvas course or meeting invite, such as: “Please log in to Microsoft Teams using your SPU account before joining the meeting. Do not join as a guest.”
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