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Overview

Microsoft Forms (MS Forms) is a web-based application that allows users and departments to create and share custom forms, surveys, quizzes, and polls. It is part of the Microsoft 365 suite of tools, making it seamlessly integrated with other Microsoft applications like Teams, Excel, and OneDrive.

Key Features and Benefits

  • Ease of Use: Create forms and quizzes in minutes with a drag-and-drop interface.

  • Multiple Question Types: Choose from various question types, including multiple choice, text, rating, date, and more.

  • Real-Time Results: View responses as they come in, with automatic summaries and charts.

  • Quizzes with Automatic Grading: Create quizzes that are automatically graded, saving time for educators and trainers. (Is this what we want users to use it for?)

  • Collaboration: Share forms with colleagues or classmates for collaborative editing.

  • Integration: Easily integrate with Microsoft Teams, Excel, and Power Automate for enhanced functionality.

  • Customization: Personalize your forms with themes, images, and videos.

  • Accessibility: Designed to be accessible and user-friendly for all audiences.

Basic Use Cases

MS Forms can be used for a variety of use cases. Below are some common use cases organized by its basic features.

Surveys

Surveys are an excellent way to gather detailed feedback from a specific audience such as students, employees, and other customers. MS Forms makes it easy to design and distribute surveys, with options for multiple question types and real-time response tracking.

Quizzes

MS Forms enables you to create quizzes with automatic grading and instant feedback, making it a powerful tool for both education and professional development. This feature is ideal for designing interactive, self-paced learning experiences, as well as for evaluating student assessments and employee training progress.

Polls

MS Forms allows you to create polls to quickly gather opinions, facilitate classroom interactions, or support team decision-making. Polls are simple to set up and can be shared instantly, making them ideal for real-time engagement and quick feedback.

Event Registrations

MS Forms can also be used to manage event registrations, making it easy to collect RSVPs and other important information from attendees.

Integration with Microsoft 365

Microsoft Forms is deeply integrated with other Microsoft 365 tools, enabling seamless workflows:

  • Microsoft Teams: Share forms directly in Teams channels or meetings.

  • Excel: Export responses to Excel for advanced analysis and reporting.

  • OneDrive: Save forms and response data to OneDrive for easy access and sharing.

  • Power Automate: Automate workflows by connecting Forms to other apps and services. Please refer to the links below for these resources.

    • Forms in Power Automate walkthrough video (Link)

    • Create an automated workflow for Microsoft Forms

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