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  1. Expenditures must align directly with the approved budget.

    1. The PI is responsible for justifying that expenses are appropriate.

    2. If you are not sure, check with OSP before proceeding.

  2. Grant purchases are processed through the university system.

    1. Work with your department administrative assistant or school budget manager

    2. Equipment purchases require up to three quotes to ensure bids are competitive

    3. Hiring SPU students are staff is initiated in the department or school and managed through HR

    4. Computer software or equipment purchases are supported and approved by CIS

    5. Purchases that require contracts are initiated through OSP

      1. Independent contractors

      2. Student Fellowships

  3. Review and approval of expenditures

    1. The PI must approve all expenditures.

    2. The Dean may approve grant expenditures depending on the school

    3. OSP must review and approve all expenditures to ensure compliance with agency, federal, state and institutional policies.

  4. Expenditures are subject to grant agency, federal, state, and university policies and regulations.

  5. Common account codes

    1. Student Fellowships:

      1. 76104: General Grants and Awards

      2. 60178 Misc Instructional and Honoraria

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