Reimbursements are payments for business related expenses that have been purchased using personal funds or recognized costs such as per diem or mileage. These expenses typically include travel related costs, teaching supplies, books, memberships, subscriptions, business meals and office supplies.
Request for Reimbursement (after using personal funds)
Individual purchases goods, pays with personal funds and obtains a sales receipt.
Individual completes a request for reimbursement form.
Individual submits request for reimbursement via Jira to supervisor with appropriate Purchasing Authority for approval.
Request for reimbursement is forwarded to the PD to produce a check to the individual or reclassification of expense advance funds.
Note: While the university allows for this type of reimbursement, it encourages individuals to utilize the other tools available for payment and only use the reimbursement path as a last resort.