Purchasing Authority Thresholds (Sandbox)

Purchasing Authority Thresholds (Signature Authorities)

All purchases/contracts must be in line with Purchasing Authorities.

All items (Purchase Orders/Contracts with a Financial Impact/Requests for Payment/Reimbursements) must be reviewed by someone with appropriate Purchasing Authority. The requisitioner and the approver cannot be the same person.

Position	Level	Purchasing Authority
President	1	- Any operating budget expenditures included in the annual operating budget approved by the Board of Trustees. - Any amount for institutional contracts with designated funding source. - Any amount for capital projects as long as any projects greater than $250,000 have prior approval by the Board of Trustees (or assigned Committee) as required by policy.
VP Business and Finance	2	- Up to $150,000 for operating budget expenditures included in the annual budget approved by the Board of Trustees. - Up to $250,000 for institutional contracts and capital projects with designated funding source. - Up to $500,000 for Board of Trustees approved capital projects.
CAO/Other VPs/Asst Provosts	3	Up to $75,000
Direct reports to CAO/VPs/Asst Provosts	4	Up to $50,000
Named positions listed below reporting to Level 4	5	Up to $10,000
Named positions listed below reporting to Level 5	6	Up to $5,000
Named positions listed below (other roles determined to require purchasing authority)	7	Up to $2,000

Current Purchasing Authority Thresholds are attached: Purchasing Authority Levels - Updated 3.20.24

No exceptions for any roles are allowed.

Remember, once an approved Purchase Order is in place, no further approvals for Requests for Payment are required. Completing a Purchase Order may reduce administrative work for senior personnel in the organization.