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All purchases/contracts must be in line with Purchasing Authorities.
All items (Purchase Orders/Contracts with a Financial Impact/Requests for Payment/Reimbursements) must be reviewed by someone with appropriate Purchasing Authority. The requisitioner and the approver cannot be the same person.
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Position
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Level
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Purchasing Authority
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President
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1
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- Any operating budget expenditures included in the annual operating budget approved by the Board of Trustees.
- Any amount for institutional contracts with designated funding source.
- Any amount for capital projects as long as any projects greater than $250,000 have prior approval by the Board of Trustees (or assigned Committee) as required by policy.
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VP Business and Finance
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2
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- Up to $150,000 for operating budget expenditures included in the annual budget approved by the Board of Trustees.
- Up to $250,000 for institutional contracts and capital projects with designated funding source.
- Up to $500,000 for Board of Trustees approved capital projects.
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CAO/Other VPs/Asst Provosts
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3
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Up to $75,000
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Direct reports to CAO/VPs/Asst Provosts
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4
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Up to $50,000
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Named positions listed below reporting to Level 4
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5
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Up to $10,000
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Named positions listed below reporting to Level 5
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6
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Up to $5,000
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Named positions listed below (other roles determined to require purchasing authority)
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7
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Up to $2,000
Current Purchasing Authority Thresholds are attached: Purchasing Authority Levels - Updated 3.20.24
No exceptions for any roles are allowed.
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