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The University’s Fiscal Year 2024 (FY24) ends FridaySunday, June 30, 2024. The processes outlined below include important dates and actions that require Department’s attention to ensure a successful year-end.
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Therefore, at Fiscal Year-End we need your help to identify the correct fiscal year for your Journal Vouchers (JV), Request for Payments (RFP), PCard transactions, and Deposit Transmittals with a value greater than $10,000. Finance will apply the correct accounting to ensure each transaction is recorded in the correct fiscal year.
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The reporting threshold for posting an accrual entry to reclass activity between fiscal years is $10,000. Entries with an impact below this threshold to a single financial statement line item will not be posted during year-end close. Please refer to the attachment for further examples.
Prepaid Revenue – Revenue received June 30 2024 or before for activities, goods, and services delivered July 1 2024 or later. Identify with FY25 on Transmittal of Funds.
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Ensure you are identifying the correct fiscal year for all transactions
Open purchase orders - Accounts Payable has contacted departments with open purchase orders
Petty cash - General Ledger has contacted departments with Petty Cash Floats
Fixed assets / inventory - General Ledger will contact departments with fixed assets / inventory to coordinate the asset counts.
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1st June close – July 8 – Submit all standard month-end accounting close and year-end entries
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