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Forms:

View file
nameJV Template.xlsx

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Account Type

Accounts

Debit

Credit

Asset

1xxxx

Increase

Decrease

Expense

6xxxx-7xxxx8xxxx

Increase

Decrease

Liability

2xxxx

Decrease

Increase

Net Assets

4xxxx

Decrease

Increase

Revenue

5xxxx

Decrease

Increase

Example:

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To Process an Interdepartmental (ID) Charge:

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  1. Debit:

    • FOAA of department receiving the good/service

    • Description - What the charge is for

    • Amount

  2. Credit:

    • FOAA of department providing the good/service

    • Description - What the charge is for

  3. Budget manager’s approval of charge

For Example: Health Services provided lab works for student athletes.

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To Request a Funds Transfer to a Designated (Non-Budgeted) Fund:

A transfer is needed to move funds to/from designated (non-budgeted) funds. Transfer accounts (808xx) are used for this purpose. Transfers need to be funding for a project or event in the current fiscal year, or they need to be grant-matching funds for the current fiscal year. Remaining funds will be carried forward to the next fiscal at the end of the year.

To request a transfer of funds, send an email general ledger that contains the following information:

  1. Debit: Where the funds are coming from

    • FOA

    • Amount

    • Description

  2. Credit: Where funds are going to

    • FOAA

    • Description

  3. The description/purpose of the transfer. (If this is for an event, please include the date of the event. If the event is in the next fiscal year, please include an explanation of why the transfer is needed in the current fiscal year, such as to cover expenses occurring in the current fiscal year.)

If there is no budget in your budgeted org in the transfer line, please send a Budget Change Request (BCR) to the budget@spu.edu to transfer the budget from the appropriate FOAA.

For Example:

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For more information, please visit the Budget wiki page.