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Requesting Cash Float
firstFirst, complete the Cash Float Agreement form and email it to treasury@spu.edu. Treasury will then create a cash float account and inform you by email of your new account number.
Next, complete the Cash Float Request Form form by updating the following fields:
Department Contact Name
Amount requested
Date of request
Create a Finance Jira ticket and attach the Cash Float Agreement and Cash Float Request forms. Accounts Payable will then print a check made payable to the department contact to cash. The department contact can cash this check at any bank in desired denominations of bills and coins for making change. The department contact bring the cash float back to their department and . Your Department supervisor, with appropriate Purchasing Authority, should approve the request.
Treasury will email the Department contact when the cash float is ready for pick up in Finance.
Requesting Change
When you don’t have enough need smaller denominations or change on hand, of bills and coins for making change, then please bring your larger cash denominations to Finance. Bring the cash , along with a transmittal of funds saying what Transmittal of Funds that details the smaller denominations your department needs. Once Treasury will contact you when your request for change has been processed , Treasury will reach out to you that it is and available for pickuppick up in Finance.
Cash Float
ReimbursementsPurchases
Cash float Float should not never be used to Do not use cash float to pay anythingfor purchasing. The amount of cash float should remain the same throughout the year. If any adjustments need to be made, fill out the Cash Float Reimbursement form and submit to AP-JIRA. The amount will be taken out of your department’s account and a check will issued for the department contact to cash to increase the cash on hand to where it should be
In an emergency, if the cash float is used, a Journal must be processed to record the use of funds. Please contact Treasury for more details. If a top-up to the cash float is required, please submit a Cash Float Request Form.
Fiscal Year End
At fiscal year end, Treasury will reach out to contact your department to set a time when we can come and count your cash float on hand. This is to ensure that our records are accurate. This also makes certain no additional cash has been added or removed from your cash on hand poolfloat.
Increasing Cash Float Accounts
Create a Finance Jira ticket and attach an updated Cash Float Agreement and Cash Float Request form. Your Department supervisor, with appropriate Purchasing Authority, should approve the request.
Treasury will email the Department contact when the cash float is ready for pick up in Finance.
Lessening or Closing Cash Float Accounts
When you no longer want a cash on hand float or want to lessen the amount of cash on hand:
Email treasury@spu.edu
Subject line should be “Closing Cash Float Account” or “Lessen cash float Cash Float Account”
In the body, write the amount of cash float you want lessened and the date you expect to drop it off
Fill out a transmittal of funds
For the “Payments from/for” line, put “Cash Float” and your department name.
For the accounting, put 111002-[Department’s Cash Float Account].
Walk the cash to Finance (when carrying cash, never walk alone to help ensure your safety) with the transmittal of funds
Treasury will then close out the account.
Table of Contents
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Cash Float Agreement
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Cash Float Request Form
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Cash Float Reimbursement