Forms:
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*Please see the JV Upload Instruction Tab page for detailed information.
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*A copy of a Banner query with this transaction would be sufficient. If it is a partial reclass, please indicate the total amount of the posted transaction of which it is a part.
*We need to be able to find the transaction before we move it. If the transaction has not Note - if the transaction has not yet been posted in Banner (Invoice, pcard reclass…etc.) Please e.g. Accounts Payable has not processed your Jira request, then a reclass is not needed. Instead, email the responsible department before contacting General Ledger. )
TO: Where the transaction should be moved to.
FOAA
If either of the FOAA in steps 1 and 2 is outside your budget area, CC the budget manager for that area in your email to General Ledger. This shows us that they are aware of the transaction.
Accounting Rules: See General Ledger & Excel Tips for details
Account Type | Accounts | Debit | Credit |
|---|---|---|---|
Asset | 1xxxx | Increase | Decrease |
Expense | 6xxxx-8xxxx | Increase | Decrease |
Liability | 2xxxx | Decrease | Increase |
Net Assets | 4xxxx | Decrease | Increase |
Revenue | 5xxxx | Decrease | Increase |
Example:
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To Process an Interdepartmental (ID) Charge:
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Debit:
FOAA of department receiving the good/service
Description - What the charge is for
Amount
Credit:
FOAA of department providing the good/service
Description - What the charge is for
Budget manager’s approval of charge
For Example: Health Services provided lab works for student athletes.
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To Request a Funds Transfer to a Designated (Non-Budgeted) Fund:
A transfer is needed to move funds to/from designated (non-budgeted) funds CLEAR THAT NOT UR TO D. Transfer accounts (808xx) are used for this purpose. Transfers need to be funding for a project or event in the current fiscal year, or they need to be grant-matching funds for the current fiscal year. Remaining funds will be carried forward to the next fiscal at the end of the year.
To request a transfer of funds, send an email general ledger that contains the following information:
Debit: Where the funds are coming from
FOA
Amount
Description
Credit: Where funds are going to
FOAA
Description
The description/purpose of the transfer. (If this is for an event, please include the date of the event. If the event is in the next fiscal year, please include an explanation of why the transfer is needed in the current fiscal year, such as to cover expenses occurring in the current fiscal year.)
If there is no budget in your budgeted org in the transfer line, please send a Budget Change Request (BCR) to the budget@spu.edu to transfer the budget from the appropriate FOAA.
For Example:
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. For more information, please visit the Budget wiki page.