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Introduction

The Chart of Accounts (COA) is a series and combination of codes that translates the University’s business activities into structured financial data. These data are then used for business analysis, financial decision making, and internal & external reporting.

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*Accounts 5xxxx and 7xxxx are used for transactions between the University and external parties (reimbursements & RFPs).

*If Accounts 8xxxx can only be use for transactions within SPU and should not be used with accounts is used, no accounts starting with 5-7xxxx should be impacted.

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• Activity Code (6 digit): Additional Information used to track types of transactions or events.

• Index Code: Pre-coded Fund, Organization, Account, Activity Code (FOAA) for maintenance charges (reserved for Facilities use)

• Detail Code: Pre-coded FOAA for Scholarship, Tuition, Fee and Room & Board Charges (reserved for OUS, SFS and Registrar use)

  • If you need to set up a new Scholarship or Fee Charges that needs to be charged to the students' account, please fill out the detail code form below.

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If the COA is showing “I” Inactive or “N” non-data entry please do not use them. They are either roll-ups or closed.

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Requesting New Fund / Org / Account /Activity/Index/Detail (FOAAID) Code

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*If the fund creation request is related to grant money received, please contact Office of Sponsored Programs osp@spu.edu.

FOAAID Request Forms :

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can be found here:

General Accounting Forms