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Altered typeface, logo, or spacing, or stylizing the SPU email signature in any way (no italics, bolding, underlining, borders, other fonts or colors may be used).
No marks or symbols may be used in conjunction with or to replace the official University signature system.
All graphics, including the SPU logo, are not permissible. This is because email servers and platforms will not consistently or correctly render the SPU logo for many receivers.
The use of personal quotes, phrases, statements, or epigraphs in an email signature should not be used in any communication on behalf of SPU.
D. Instructions
Below is Follow these instructions to configure the correct, branded email signature required for SPU faculty and staff: step by step instructions are also available.
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E. Compliance
Supervisors and department heads (directors, deans, and vice presidents) are responsible for the adoption of this email signature policy for themselves and all employees in a reporting relationship.
Supervisors and department heads (directors, deans, and vice presidents) are responsible for orienting new employees on the email signature policy.
Supervisors and department heads (directors, deans, and vice presidents) are responsible for addressing infractions in a manner that is proportionate to the frequency and severity of the violation.
After a conversation has occurred, if an employee’s email signature remains out of compliance, a supervisor should consult with the Office of Human Resources.