...
Writing and creating agreements
- The Adobe Sign process begins with the finalized version of a document. Continue to use your current processes for writing and revising documents for agreements, and then once the language has been finalized and approved you can upload the final version to Adobe Sign.
Legality and enforce-ability of an agreement
- SPU users should continue to work with the Office of Risk Management to ensure any agreements they need to sign, or have signed by other, are created properly to meet the needs of the university and that the authorization method being used is acceptable for the agreement in question.
Simple data collection
- If data collection is all that is needed, then SPU owns Microsoft Forms and Formstack as better tools for doing so.
Records retention policies
- Agreements that are signed digitally are still subject to the same University and legal retention policies as if they were physical documents.
- SPU recommends that employees centrally store all such documents in a place where they can be retained and purged per these policies.
Comparison of Functions
| Adobe Sign | Microsoft Forms | |
|---|---|---|
| Authorization - SPU User |  | |
| Authorization - External User | |  |
| Authorization - Multiple Users | | |
| Data Collection |
| |
| Contracts (if approved by ORM) | | |
| User-Initiated Forms | | |
...